AP/AR Specialist

Overview

The AP/AR Specialist is responsible for ensuring payments are collected on time, verifying and recording transactions, resolving account discrepancies, and completing tasks that ensure payments are secure. This role also handles and records unusual billing situations, including custom payment arrangements that may arise outside normal operations.

Responsibilities

• Perform daily cash management duties, including recording bank deposits, updating and distributing cash, and posting cash to the accounts receivable ledger.
• Maintain accounts receivable records to ensure aging is up to date, apply credits and collections, account for uncollectible amounts, and clear miscellaneous differences.
• Monitor and collect accounts receivable by contacting clients via email.
• Complete weekly payables transactions using QicLink and other applicable applications.
• Communicate discrepancies to the management team and identify slow-paying clients.
• Research and resolve payment discrepancies.
• Resolve Vendor/Broker/Carrier issues promptly.
• Other duties as assigned.

Requirements

• High school diploma or equivalent required.
• 1 to 2 years of AP/AR experience.
• Knowledge of Microsoft Office (Word, Excel, Access, PowerPoint).
• Great Plains or other accounting software experience preferable.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Great Plains or other accounting software experience.

Competencies

• Accountability
• Communication
• Customer Service Orientation
• Functional/Technical Skills
• Quality Focus
• Time and Task Management

Physical Demands

• Standard desk role requiring extended sitting and computer work.

Work Environment

• Remote
• Internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 100Mbps download/25Mbps upload. Reliable internet service is essential for staying connected and productive.

Compensation & Benefits

Compensation is not limited to base salary. Benefits may include:

• Medical, Dental, Vision, Life, and Disability Insurance
• Generous Paid Time Off
• Tuition Reimbursement
• EAP
• Technology Stipend

The employer may amend, change, alter, revise, and update pay ranges and benefits offerings at any time. Specific pay range is contingent upon meeting the qualification and requirements of the role and successful completion of the interview selection and process. Pay within the associated range is at the employer’s discretion.