AP/AR Specialist I

Overview

This role involves preparing, recording, verifying, analyzing, and reporting accounts payable and receivable transactions. Responsibilities include paying vendor invoices, receiving and posting customer payments promptly, maintaining and reconciling ledger accounts, financial statements, and reports. The position also involves preparing analyses and reconciliations of bill runs to detect fraud and ensuring transaction entry verification procedures are followed. Additionally, the role may include preparing and delivering low-volume customer billing and responding to related queries.

Responsibilities

• Analyze accounts payable and receivable activities to ensure compliance with internal controls and accounting policies.
• Maintain and reconcile accounts payable and receivable ledgers to validate charges and ensure timely and accurate payments and receipts.
• Utilize AP/AR data to identify trends, inefficiencies, and opportunities for improvements or cost savings.
• Generate reports on collections, account ages, and other relevant metrics, communicating findings to management.
• Investigate and resolve discrepancies in billings, collections, or payments.
• Analyze customer credit history, determine credit risk, and recommend credit limits and payment terms.
• Recommend improvements to accounts payable and receivable processes as appropriate.

Requirements

• Associate's Degree with 0-3 years of relevant experience, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Conceptual knowledge of theories, practices, and procedures within accounting or finance disciplines.
• Ability to perform routine assignments using existing procedures with guidance from senior staff.
• Consistent exercise of discretion and judgment.

Preferred Qualifications

• Bachelor's Degree in Business, Finance, Accounting, or a related field.
• Skills and knowledge in account reconciliation, accounts payable and receivable, billing, credit analysis, data entry, invoice management and verification, issue resolution, payment posting and processing.
• Familiarity with GAAP standards and AP/AR automation software.
• Strong oral and written communication skills.

Physical Requirements

• Ability to remain stationary at a desk and/or computer for extended periods.
• Work primarily in a climate-controlled environment with minimal safety or health hazards.

Travel

• Little to no travel is expected.

Compensation

• Salary range: $52,700 to $71,300 USD annually.
• Actual pay within this range depends on work location, skills, experience, internal equity, and education.

Benefits

• Medical, dental, vision, short and long-term disability, and basic life insurance.
• Pre-tax spending accounts.
• 401(k) plan with Non-Contributory Retirement Contribution.
• Voluntary benefits including Critical Illness Insurance, Accident Insurance, Identity Theft Protection, Enhanced Legal Services, Auto and Home Insurance, Pet Insurance, Commuter Benefits, Hospital Indemnity Insurance, and Educational Assistance.

Time Off

• 11 paid holidays annually.
• 120 hours of paid time off (PTO) annually.
• Up to 3 weeks of paid family leave.

This description outlines the general nature and level of work but is not exhaustive. Duties may be added or modified as needed. Employment is at-will and this description does not constitute a contract or guarantee of employment.