Overview
An organization supporting federal government contracts is seeking an Accounts Receivable and Accounts Payable Specialist to assist with financial operations. This entry-level role focuses on day-to-day financial processing, accuracy, and compliance related to invoicing, payments, and record keeping.
Responsibilities
Accounts Receivable:
- Prepare and submit invoices according to contract requirements and timelines
- Track receivables and follow up on outstanding invoices
- Reconcile billed amounts with contract funding and approved work
- Maintain accurate invoicing and collections records
Accounts Payable:
- Process vendor and subcontractor invoices timely and accurately
- Validate invoices against contract terms, purchase orders, and approved funding
- Coordinate with internal teams to resolve discrepancies
- Support timely payments to vendors and subcontractors
Financial Tracking and Reconciliation:
- Maintain organized and accurate financial records
- Reconcile invoices, payments, and account balances
- Assist in tracking contract funding and expenditures
Compliance and Documentation:
- Ensure financial activities comply with contract requirements and internal policies
- Maintain documentation to support audits and financial reviews
- Follow established financial controls and processes
Coordination and Support:
- Communicate with internal teams and external partners regarding invoices and payments
- Support the Finance team with reporting and administrative tasks
- Assist with ad hoc financial requests as needed
Requirements
- Associate's degree in Accounting, Finance, or related field
- 1 to 3 years of experience in accounts receivable, accounts payable, or general accounting support
- Basic understanding of invoicing, billing, and payment processing
- Strong attention to detail and accuracy
- Ability to manage multiple tasks and meet deadlines
- Proficiency in Microsoft Excel, QuickBooks, Bill.com, and other financial systems
Preferred Qualifications
- Bachelor's degree in Accounting, Finance, or related field
- Experience supporting federal government contracts
- Familiarity with contract invoicing requirements or government billing systems
- Experience working with subcontractors or vendor management
Work Style
- Detail oriented and organized
- Reliable and consistent in execution
- Proactive in following up on outstanding items
- Clear and professional communicator
- Willing to learn and grow within a structured environment
Compensation & Benefits
Details regarding compensation and benefits were not provided.
Location
Remote or Hybrid, with preference for Washington, DC area
Reporting
This position reports to the Controller.