AR and AP Specialist

Overview

An organization supporting federal government contracts is seeking an Accounts Receivable and Accounts Payable Specialist to assist with financial operations. This entry-level role focuses on day-to-day financial processing, accuracy, and compliance related to invoicing, payments, and record keeping.

Responsibilities

Accounts Receivable:

• Prepare and submit invoices according to contract requirements and timelines
• Track receivables and follow up on outstanding invoices
• Reconcile billed amounts with contract funding and approved work
• Maintain accurate invoicing and collections records

Accounts Payable:

• Process vendor and subcontractor invoices timely and accurately
• Validate invoices against contract terms, purchase orders, and approved funding
• Coordinate with internal teams to resolve discrepancies
• Support timely payments to vendors and subcontractors

Financial Tracking and Reconciliation:

• Maintain organized and accurate financial records
• Reconcile invoices, payments, and account balances
• Assist in tracking contract funding and expenditures

Compliance and Documentation:

• Ensure financial activities comply with contract requirements and internal policies
• Maintain documentation to support audits and financial reviews
• Follow established financial controls and processes

Coordination and Support:

• Communicate with internal teams and external partners regarding invoices and payments
• Support the Finance team with reporting and administrative tasks
• Assist with ad hoc financial requests as needed

Requirements

• Associate's degree in Accounting, Finance, or related field
• 1 to 3 years of experience in accounts receivable, accounts payable, or general accounting support
• Basic understanding of invoicing, billing, and payment processing
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Excel, QuickBooks, Bill.com, and other financial systems

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, or related field
• Experience supporting federal government contracts
• Familiarity with contract invoicing requirements or government billing systems
• Experience working with subcontractors or vendor management

Work Style

• Detail oriented and organized
• Reliable and consistent in execution
• Proactive in following up on outstanding items
• Clear and professional communicator
• Willing to learn and grow within a structured environment

Compensation & Benefits

Details regarding compensation and benefits were not provided.

Location

Remote or Hybrid, with preference for Washington, DC area

Reporting

This position reports to the Controller.