Assistant Accounts Payable Manager

Overview

An organization with a long-standing history since 1953 is seeking an Assistant Accounts Payable Manager to support daily Accounts Payable processing and operations for a designated line of business. This role reports to the Accounts Payable Manager and involves leadership responsibilities within a high-volume Shared Services environment.

Location

• Remote work within the United States or onsite at corporate offices in Newport News, VA
• Must be able to work East Coast or Central hours (8:00 AM to 5:00 PM)

Responsibilities

• Lead, coach, and develop a team of approximately 15 to 20 associates
• Design and deliver onboarding, process training, and ongoing development programs
• Monitor individual and team performance; provide feedback, recognition, and corrective actions
• Foster a culture of accountability, customer service, continuous improvement, and operational excellence
• Support workforce planning, staffing, scheduling, and workload balancing
• Oversee daily Accounts Payable operations to ensure timely and accurate invoice processing and payment execution
• Manage department workflow to meet service level agreements (SLAs) and key performance indicators
• Analyze processing volumes and performance trends to identify efficiency and productivity improvements
• Resolve complex Accounts Payable issues affecting suppliers, operations, or internal partners
• Provide hands-on support with invoice processing during peak periods or critical situations
• Develop and maintain operational metrics, dashboards, and performance reporting
• Analyze data to identify trends, risks, bottlenecks, and process improvement opportunities
• Develop action plans and present performance updates to leadership and business partners
• Serve as a primary liaison for suppliers, operations teams, finance personnel, and other internal partners
• Collaborate cross-functionally to improve processes and support organizational objectives
• Communicate policy changes, process enhancements, and operational updates effectively
• Ensure compliance with Sarbanes-Oxley (SOX) requirements and company policies
• Support internal and external audits by providing documentation and process expertise
• Identify control gaps and implement corrective actions
• Provide subject matter expertise in Accounts Payable processes, controls, and standard methodologies
• Manage complex three-way match discrepancies and support issue resolution related to invoice processing, vendor payments, procurement, and receiving activities
• Prepare and deliver professional communications, training, operational updates, and presentations
• Facilitate meetings with associates, leadership, suppliers, and cross-functional teams
• Communicate complex business information clearly and effectively

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or equivalent
• 4-6 years of progressive Accounts Payable experience
• 2-3 years of leadership, supervisory, or team lead experience in Accounts Payable
• Experience in a high-volume Accounts Payable or Shared Services environment
• Strong understanding of Accounts Payable processes, controls, and best practices
• Advanced knowledge of Accounts Payable operations, including three-way match discrepancy resolution
• Strong understanding of SOX compliance and internal controls
• Proven ability to lead, coach, and develop employees
• Strong analytical, critical thinking, and problem-solving skills
• Ability to analyze operational metrics and implement performance improvement strategies
• Excellent verbal, written, and presentation skills
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite, including Excel and PowerPoint
• Experience with ERP systems and Accounts Payable automation platforms preferred

Compensation & Benefits

• Estimated monthly pay range: $4,124.70 to $6,783.70 (actual pay may vary by location and candidate qualifications)
• Bonus or incentive plan eligible
• Comprehensive benefits including health, dental, vision, paid time off, life insurance, and 401(k) with company match
• Additional benefits supporting mental, physical, and financial well-being such as mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, and community involvement opportunities

Equal Opportunity

The employer is an equal opportunity employer and government contractor committed to non-discrimination against qualified protected veterans and individuals with disabilities. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.