Assistant Manager, Accounts Payable

Overview

This role supports the AP Manager in directing the payables function, managing a team of AP professionals, and ensuring the accuracy, timeliness, and compliance of disbursement operations. Responsibilities include administering AP policies, recommending process improvements, and serving as an operational leader bridging day-to-day execution with strategic direction.

Responsibilities

AP Operations Management

• Manage daily AP operations including invoice processing, payment runs, vendor management, and month-end close activities.
• Administer AP policies and procedures; recommend and implement changes to improve efficiency, accuracy, and compliance.
• Review and approve invoices and payment requests within delegated authority; ensure proper documentation and policy adherence.
• Monitor AP aging reports and vendor queues; proactively manage outstanding payables and escalate high-risk items.

Compliance, Controls & Audit

• Administer SOX 404 internal control requirements for AP and T&E processes; ensure documentation and testing are current and complete.
• Support internal and external audit engagements by preparing AP and T&E schedules, documentation, and responding to auditor requests.
• Oversee T&E and corporate travel processes, including expense approvals, policy compliance, and employee/vendor communications through platforms such as Navan.
• Oversee year-end 1099 processing including data reconciliation, filing, and vendor communications.
• Identify compliance gaps and recommend corrective actions to the AP Manager.

Cross-Functional Coordination

• Liaise with procurement, finance, and operations teams to resolve invoice discrepancies, purchasing policy questions, and vendor issues.
• Interpret and explain AP policies to internal stakeholders; gain cooperation on compliance and documentation requirements.
• Coordinate with treasury and banking partners on payment operations, positive pay exceptions, and vendor banking verifications.

Reporting & Systems

• Prepare and deliver AP operational reports, aging analyses, and close status summaries for the AP Manager and finance leadership.
• Identify and recommend ERP system or workflow improvements; support implementation of approved enhancements.
• Support optimization of procure-to-pay system configurations and AP automation capabilities.
• Perform other duties and special projects as assigned to support team and organizational objectives.

People Management Responsibilities

• Directly supervise AP Specialists and Associate Specialists; responsible for onboarding, performance management, and day-to-day development.
• Set clear performance expectations aligned to role requirements; conduct regular 1:1s and participate in performance reviews.
• Identify skill gaps and provide targeted coaching to build team proficiency in AP processes, systems, and compliance.
• Support recruiting and onboarding activities for AP team positions as directed by the AP Manager.

Requirements

• Typically requires 6–8 years of experience in accounts payable or accounting, including entry-level management or team lead experience, or equivalent work experience.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience at a public company with SOX audit and external audit responsibilities.
• Experience with T&E and travel management platforms, preferably Navan.
• Prior experience supporting AP system improvements or process redesign initiatives.
• Equivalent technical education or training in a related field (e.g., certification program, coursework in accounting or finance, or demonstrated on-the-job learning) accepted in lieu of a formal degree.
• Advanced proficiency in Microsoft Excel; experience with NetSuite and Coupa or comparable procure-to-pay system required.
• Strong knowledge of GAAP, AP internal controls, and SOX compliance.
• Proven ability to manage AP operations and develop a team in a dynamic, fast-paced environment.
• Effective interpersonal and communication skills for cross-functional collaboration and team leadership.
• Occasional travel may be required for team or cross-functional meetings.

Compensation & Benefits

Pay Range

• 82,600 - 103,200 USD per year (US)

Additional Compensation

• Competitive base salary plus discretionary target cash bonuses and restricted stock units (subject to Board Approval).

Benefits

• Medical, dental, and vision coverage, plus mental wellbeing support and wellness programs
• 401(k), Health Savings Account (HSA) and Flexible Spending Accounts (FSA) for medical and dependent care, life and disability insurance
• Uncapped paid time off, enhanced parental leave, and Employee Assistance Program (EAP)
• Access to Health Advocate services for help with claims, provider searches, and care decisions
• Telehealth services for convenient, low-cost access to care
• Mentorship programs and opportunities for career growth and internal mobility
• Monthly Tech Stipend, one-time home office setup reimbursement, Volunteer time off, commuter benefits, and employee focused programs

Location

• Not specified in the provided description.