AVP of Fund Administration

Overview

The organization is seeking a highly motivated and detail-oriented Senior Fund Administrator to support senior trust administration responsibilities for one of the trusts sponsored by the organization or for external trusts sponsored by clients and partners. This role involves assisting a team of administrators with varying experience levels, prioritizing in a constantly evolving workload, and demonstrating a high level of proficiency in Excel and other financial applications.

This position emphasizes organization, adaptability to changing workloads, and the ability to collaborate cross-functionally with external service providers and clients across the ETF ecosystem, as well as internal stakeholders. Strong ETF industry experience and a collaborative mindset are preferred. Day-to-day administration of a wide range of ETFs will be performed to ensure accuracy, timeliness, and compliance with regulatory and operational standards, under the oversight of a Trust Administration Manager.

Responsibilities

• Provide guidance, training, and development for staff administrators
• Assist in managing daily fund accounting oversight, including NAV review
• Coordinate with third-party service providers (administrators, fund accountants, custodians, auditors, and legal counsel, as applicable) to support fund operations
• Coordinate fund audits with independent auditors and service providers (current or past public accounting background in fund audits highly desirable)
• Review financial statements, board reports, and regulatory filings, including Forms N-PORT, N-CEN, 24f-2, N-PX, and N-CSR (as prepared internally or by external service providers)
• Prepare and review fund expenses and accruals, including fee waivers and other related fund expenses
• Assist and review new fund launches, including operational setup, vendor onboarding, and documentation review
• Collaborate with internal teams across compliance, legal, trading, capital markets, fund governance, and client success
• Contribute to continuous improvement of operational processes and controls
• Assist with regulatory exams, internal audits, and due diligence reviews

Requirements

• Five to seven years of related work experience
• Bachelor’s degree in Accounting, Finance, or related field preferred
• Strong attention to detail and organizational skills, with the ability to shift priorities quickly and effectively
• Proficiency in Excel, including formulas, pivot tables, and data analysis
• Ability to work under tight deadlines in a high-volume environment is very important
• Strong communication and interpersonal skills to interact with internal and external stakeholders
• Experience in fund administration, ETF operations, or financial services is expected
• Specific experience and knowledge of SEC regulatory requirements for funds is required

Preferred Qualifications

• MBA
• Strong ETF industry experience
• Experience and knowledge of derivative instruments, particularly swaps
• Experience in broker and custodian statement reconciliations

Compensation & Benefits

• Not specified in the provided job description.

Location

• Not specified in the provided job description.