Billing Coordinator

Overview

This role is part of the organization’s Accounting Department and supports client billing operations as a Billing Coordinator. Work is fully remote, with a focus on candidates located in Minneapolis. There is no expectation of a regular in-office presence.

Responsibilities

• Manage assigned client billing portfolios, including prebill preparation, attorney edits, invoice finalization, and invoice delivery.
• Review time entries, matter details, and supporting documentation for accuracy and compliance with client billing guidelines.
• Coordinate with attorneys and internal teams to obtain approvals, clarify edits, and meet monthly billing deadlines.
• Submit invoices through client portals and e-billing platforms; monitor invoice status and resolve client rejections.
• Maintain accurate client, matter, and billing instruction records in the firm’s financial systems and tracking tools.
• Perform quality-control reviews, research billing discrepancies, and respond promptly to internal and client billing inquiries.
• Support month-end and year-end billing activities, reporting, audit requests, and process improvements.

Requirements

• Minimum of a High School Diploma or equivalent.
• Proficiency with Microsoft Excel, Word, Outlook, and remote collaboration tools.
• Exceptional attention to detail, organization, and follow-through, with the ability to manage multiple deadlines independently.
• Strong analytical, problem-solving, and professional communication skills, including discretion with confidential information.
• This position is fully remote in MN.

Preferred Qualifications

• Billing coordinator, e-billing, accounts receivable, or closely related experience.
• Law firm experience strongly preferred.
• Working knowledge of client billing guidelines, invoice review, electronic billing, and issue resolution.
• Experience with Aderant or other legal billing systems preferred.
• Familiarity with LEDES formats and e-billing portals is a plus.

Compensation & Benefits

• Competitive pay with discretionary bonus opportunities and a benefits package including:
  • Comprehensive medical and dental coverage
  • Generous paid time off
  • Tuition reimbursement
• Retirement and profit sharing plans with employer contribution.
• Back-up child care and health and wellness initiatives.
• The pay range varies by geographic market. Final compensation is based on education, experience, skills, professional background, overall qualifications, and location.
• In Minneapolis, the estimated starting pay is $23.07–$28.71 per hour (based on a 37.5-hour workweek), equivalent to $45,000–$56,000 annually.

Location

• Fully remote position in Minnesota (MN), with focus on candidates located in Minneapolis.