Billing Specialist

Overview

A Billing Specialist role is available to support complex construction projects by preparing accurate client billings, managing billing schedules, and ensuring timely payments. This position involves close collaboration with project managers, clients, and subcontractors to maintain precise financial records, resolve billing issues, and streamline billing and collections processes. The role offers full remote work flexibility.

Responsibilities

• Collaborate with project managers to generate accurate client billings for construction projects.
• Prepare and review AIA billing documents to ensure they accurately reflect project progress and costs.
• Establish billing schedules and deadlines with project managers to ensure timely submission of payment applications.
• Maintain organized records of billing-related documents, including change orders, contracts, and lien waivers.
• Communicate with clients, subcontractors, and project managers to resolve billing inquiries, discrepancies, and change requests.
• Process customer payments accurately and promptly.
• Contact customers regarding overdue payments and update account status accordingly.
• Locate customers using appropriate resources to address outstanding balances and billing issues.
• Process payments and refunds with proper documentation and controls.
• Resolve billing and credit issues through customer communication, ensuring alignment with agreed terms.
• Take proactive measures to encourage timely payments and reduce accounts receivable balances.
• Lead or participate in cross-functional projects aimed at streamlining billing and collections processes.
• Identify and implement process improvements to enhance accuracy and efficiency in billing and accounts receivable.
• Establish and enforce accounting policies and procedures, ensuring proper internal controls within the billing function.
• Assist with special projects, billing and collection research, and ad hoc analysis as needed.

Requirements

• Minimum 3 years of construction billing experience.
• At least 2 years of experience with customer reconciliation.
• Minimum 2 years of Guaranteed Maximum Price (GMP) billing experience.
• At least 2 years of relevant system or platform knowledge related to construction billing.
• Hands-on experience with billing, invoicing, and accounts receivable.
• Intermediate proficiency in Microsoft Excel, including spreadsheets, formulas, and data analysis tools.
• Strong attention to detail and accuracy in preparing and reviewing billing documents.
• Ability to manage multiple billing schedules and deadlines in a fast-paced environment.
• Effective communication skills for interacting with clients, subcontractors, and internal teams.
• Proven ability to resolve billing inquiries, discrepancies, and credit issues professionally.
• Ability to work independently and collaboratively within a team.

Preferred Qualifications

• Experience with Coins or similar construction or accounting software; K2A experience is a plus.
• Associate’s or Bachelor’s degree in Accounting or a related field.
• Experience with Time and Materials (T&M) billing.
• Experience with contract review in a construction or project-based environment.
• Comfort working on cross-functional projects and initiatives to improve processes.
• Ability to adapt to changing priorities and thrive on variety and new challenges.
• Strong organizational skills for managing documentation such as change orders, contracts, and lien waivers.

Compensation & Benefits

• Pay range: $32.00 - $35.00 per hour.
• Eligibility for benefits may depend on job classification and length of employment.
• Potential benefits include:
  • Medical, dental, and vision coverage
  • Critical illness, accident, and hospital insurance
  • 401(k) retirement plan with pre-tax and Roth post-tax contributions
  • Voluntary life and AD&D insurance for employee and dependents
  • Short and long-term disability coverage
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Paid time off including vacation and sick leave

Location

This is a contract-to-hire position based out of Saint Paul, MN. The role is fully remote, with optional on-site collaboration opportunities near the St. Paul area.

Additional Information

The organization delivers mechanical construction projects across diverse environments such as stadiums, manufacturing facilities, power plants, hospitals, concert halls, and classrooms. The work environment is fast-paced and collaborative, offering opportunities for growth and involvement in process improvements.

The employer is an equal opportunity organization and considers all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

The position is anticipated to close on June 15, 2026.