Billing Specialist

Overview

A full-service litigation and business law firm with multiple offices across the United States is seeking a Billing Specialist. The firm serves clients with both domestic and international operations and emphasizes diversity, equity, and inclusion to build teams with varied backgrounds. The role supports the financial operations of the team by managing billing processes and maintaining accurate client and firm financial records.

Responsibilities

• Coordinate all aspects of the monthly client billing process.
• Review and edit monthly proformas as directed.
• Modify time and cost entries; perform write-offs and write-downs.
• Manage transfers, divisions, and combinations of timecards.
• Verify billing rates and accuracy.
• Apply available funds to billing as instructed.
• Compile supporting documentation per client guidelines.
• Obtain and maintain approval documentation.
• Finalize and distribute invoices according to guidelines.
• Respond promptly to billing inquiries from attorneys and clients.
• Submit invoices via mail, email, and e-billing platforms.
• Set up matters for e-billing on vendor and internal systems.
• Address and resolve billing disputes and coordinate appeals.
• Provide client accruals, status updates, and budget information.
• Communicate billing information while maintaining confidentiality.
• Collaborate with departments on accounts receivable, client setup, rate management, and trust accounting.
• Maintain billing system data including addresses and templates.
• Assist with customized reporting needs.
• Prioritize and manage multiple tasks within deadlines.

Requirements

• Associate’s degree or equivalent education and experience; Bachelor’s degree preferred.
• Minimum 2 years of legal billing and client invoicing experience.
• Familiarity with Elite 3E billing software.
• Knowledge of electronic billing processes and procedures.
• Experience with eBillingHub and third-party e-billing vendor sites preferred.
• Proficiency with Microsoft Office, especially Excel and Word.
• Strong organizational, time management, attention to detail, and problem-solving skills.
• Excellent written and verbal communication and interpersonal skills.
• Willingness to work overtime and weekends as needed.

Compensation

• Salary ranges vary by location, for example:
  • California: $56,000 to $114,000
  • Colorado: $52,000 to $92,000
  • Washington, D.C.: $72,000 to $106,000
• Discretionary bonuses may be available based on individual and firm performance.

Benefits

• Medical coverage
• Dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending accounts for medical and dependent care
• Employee assistance program
• Paid Time Off and paid holidays
• Participation in a retirement plan program after eligibility

Equal Opportunity

The employer is an equal opportunity organization committed to creating an inclusive environment. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.