Billing Specialist

Overview

This role supports billing and accounting activities related to the general ledger, sales, and reporting. The Billing Specialist processes sales and purchase orders, invoices customers, assists with general accounting, and contributes to month-end closing and ad hoc projects. The position helps ensure accounting transactions are completed in line with established internal controls and processes.

Responsibilities

• Process contracts for software, subscription, hardware, and support renewals, including assisting with procurement of third-party products and services.
• Record revenue and direct cost of sales in accordance with revenue recognition policies.
• Review contracts to calculate the total amount due from customers, accounting for applicable discounts, special rates, and credits.
• Identify and properly handle non-standard contract terms in accordance with revenue recognition policies.
• Enter sales orders for new orders, add-on sales, and projects into the company’s ERP system based on contract terms to ensure accurate billing and revenue recognition.
• Support procurement processes for third-party vendors and service providers, including issuing purchase orders and tracking delivery of products to customers.
• Assist internal and external customers; communicate professionally and effectively.
• Process credit requests in coordination with Accounts Receivable and support issuance of credits.
• Identify billing issues proactively and coordinate with internal teams and external customers/partners to resolve discrepancies and billing errors.
• Update billing records to reflect resolved issues.
• Alert management to revenue-impacting issues and/or anticipated interruptions to expected goals.
• Participate in month, quarter, and year-end close processes and support audit requests.
• Meet month-end deadlines with the Billing Team (some overtime required).
• Review and submit vendor invoices to Accounts Payable in a timely manner.

Requirements

• Analytical skills
• Strong attention to detail
• Clear verbal and written communication
• Ability to identify and highlight processing irregularities
• Time management skills
• Ability to follow outlined processes and direction
• Associate’s Degree or equivalent work experience
• Accounting, Finance, or Related Field required
• Previous billing experience

Compensation & Benefits

• Salary range: $56,700 - 60,000 USD
• Compensation offered is based on evaluation during the interview process, the candidate’s range and depth of experience, business and market financials, and internal pay parity.

Location

• United States

Equal Opportunity & Accommodations

• Equal-opportunity employer committed to inclusion in the workplace.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role. Applicants needing assistance or accommodation during the recruiting process should request support.

Disclaimer

This job advertisement is not designed to cover a comprehensive listing of all duties or responsibilities required for the job. Salary information is a general guideline only; individual compensation is determined by factors including scope and responsibilities, experience, education, skills, location, and market/business considerations.