Billing Specialist

Overview

This role manages billing operations for government contracts, overseeing the full billing lifecycle from invoice preparation and government voucher processing through accounts receivable collections and contract closeout. The position ensures billing accuracy, regulatory compliance, and timely payments while supporting program managers and internal stakeholders with financial reporting and issue resolution.

Responsibilities

• Manage end-to-end billing activities, including invoicing, accounts receivable collections, project configuration, and contract funding monitoring.
• Prepare and process Government Vouchers using Deltek Costpoint and Excel billing schedules.
• Generate, review, and finalize client invoices within Costpoint.
• Coordinate voucher reviews and approvals with program managers to ensure contract compliance.
• Submit final invoices and Retro Rate documents through government billing portals, including WAWF.
• Maintain accurate documentation of billing guidelines, fee caps, approved rates, and contract-specific requirements.
• Research and resolve complex billing inquiries, discrepancies, and account issues for internal and external stakeholders.
• Process cash receipts and monitor accounts receivable collections to support timely payments.
• Manage billing and financial requirements associated with contract closeout.
• Analyze billing processes and identify opportunities to improve efficiency, accuracy, and compliance.
• Support development of billing procedures and training materials.
• Prepare ad hoc reports and analyze financial data to support business and program needs.
• Maintain accurate billing records and ensure documentation is complete and audit-ready.

Requirements

• Associate’s degree in accounting, finance, or a related field, or equivalent professional experience.
• Minimum 5 years of experience in government contract accounting, including at least 3 years in billing operations.
• Proficiency with Deltek Costpoint, preferably versions 7.1, 8.1, or higher.
• Strong knowledge of federal contracting accounting requirements, particularly for Department of Defense and service contracts.
• Understanding of DCAA guidelines and GAAP as applied to government contracting.
• Advanced Microsoft Excel skills.
• Knowledge of government billing processes, voucher preparation, and contract-specific billing requirements.
• Ability to manage multiple priorities and resolve complex billing issues independently.
• Familiarity with WAWF and eCraft preferred.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail and accuracy.
• Proficiency with Microsoft Office Suite.

Compensation & Benefits

• Pay range and compensation package are determined based on the candidate’s experience, skills, qualifications, location, and other relevant factors.
• Paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• Employee Assistance Programs
• Flexible Spending Accounts, including medical, dependent care, and commuter accounts
• Company-paid short-term and long-term disability insurance
• Company-paid life and AD&D insurance
• 401(k) plan with employer matching
• Tuition reimbursement
• Paid professional certifications

Location

Location is not specified in the provided job description.