Billing Specialist

Overview

A legal services organization is seeking a Billing Specialist responsible for managing client invoice billing in the required formats. This role involves preparing and editing prebills and final bills, addressing billing inquiries, maintaining client billing information, and managing alternate fee arrangements.

Responsibilities

• Edit prebills including time and disbursement transfers, splits, and adjustments.
• Print, sort, and distribute prebills to attorneys for review.
• Maintain accurate and current client billing addresses.
• Enter billing exemptions by cutoff dates and maintain status through month-end.
• Monitor and manage approvals for write-offs and monthly billing exemptions.
• Accurately enter alternate billing rates into the system.
• Provide billing statistics and reports to attorneys and support staff using Excel.
• Communicate effectively with attorneys to meet billing deadlines.
• Submit, process, and track invoices; resolve billing issues via electronic and web-based systems.
• Participate in monthly meetings with billing management to update on work in progress and troubleshoot issues.
• Respond promptly to internal and external client billing inquiries and follow up as needed.

Requirements

• Minimum of three (3) years of law firm billing experience.
• Proficiency in Microsoft Word and Excel.
• Strong written and oral communication skills.
• Excellent customer service and interpersonal skills.
• Ability to work under pressure and manage multiple priorities in a fast-paced, deadline-driven environment.
• Ability to work independently and collaboratively in a hybrid and in-office setting.
• Experience with Aderant/CMS billing software is strongly preferred.

Education

• College degree preferred, or an equivalent combination of training, education, and experience demonstrating the ability to perform the essential duties.

Compensation & Benefits

• Salary range: $50,000.00 - $85,000.00, dependent on factors such as position, location, market, education, training, and experience.

Additional Information

• Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions.
• The organization complies with applicable workplace mandates related to COVID-19.
• This job description is not an exhaustive list of duties and may be subject to change based on business needs.
• Equal employment opportunity is provided without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status, or any other protected classification by law.