Billing Specialist

Overview

The organization is seeking a Billing Specialist to support the Corporate Financial Management team. This role involves preparing, reviewing, and processing customer invoices, ensuring compliance with contract requirements and funding limitations, resolving billing issues, and supporting audit and close activities.

Responsibilities

• Prepare, review, and process customer invoices in Deltek Costpoint accurately and on schedule.
• Ensure invoices comply with customer contract requirements and funding limitations.
• Review project setup and billing terms to ensure proper invoice generation.
• Analyze unbilled accounts receivable and resolve billing issues in a timely manner.
• Configure and maintain billing parameters, project setup validations, and invoice formats.
• Troubleshoot Costpoint billing errors and collaborate with system administrators when necessary.
• Review contract modifications and funding changes to ensure accurate billing treatment.
• Collaborate with Project Management and Project Control teams to resolve billing and invoicing discrepancies.
• Monitor contract ceilings, funding limits, and period-of-performance restrictions.
• Support contract audits and customer invoice reviews.
• Reconcile billing activity to the general ledger and project accounting records.
• Investigate and resolve invoice rejections and customer disputes.
• Ensure billing practices comply with company policies, FAR/DFARS regulations, and customer requirements.
• Maintain strong internal controls over invoicing processes.
• Support internal and external audits by providing billing documentation and explanations.
• Assist with month-end and year-end close activities related to billing.
• Participate in process improvement initiatives to increase accuracy and efficiency.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 2+ years of government contractor experience or equivalent.
• Proficiency in Deltek Costpoint strongly preferred.
• Strong knowledge of government contract regulations and compliance requirements.
• Strong knowledge of various contract types, including:
  • Cost-Reimbursable
  • Time & Materials
  • Fixed Price
  • Milestone-Based
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Billing and account reconciliation experience.
• Proficiency with MS Excel and MS Word.
• Ability to be a team player.
• Willingness to learn.
• Ability to cope with a fast-paced environment.
• Ability to work with all levels of management.
• Strong organization skills.
• Detail oriented.

Compensation & Benefits

• Full-time, benefits eligible employment with a competitive total compensation package, including paid leave.
• Employer-sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance.
• Flexible spending account and health saving account options for pre-tax savings for qualified medical, dental, and vision expenses.
• Employer-sponsored 401(k) retirement plan with an employer contribution match that is immediately vested.
• Professional growth support through professional courses, certifications, and tuition reimbursement programs.

Equal Employment Opportunity

• Equal employment opportunity is provided in recruiting, hiring, training, promotion, compensation, benefits, and termination without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.
• Reasonable accommodations for applicants and employees with disabilities will be provided.