Bookkeeper

Overview

The organization is seeking a detail-oriented and proactive Bookkeeper / Office Manager to join its team in Madison, NJ. This multifaceted role balances bookkeeping responsibilities with day-to-day office administration to support overall operational efficiency.

Responsibilities

• Manage comprehensive bookkeeping functions, including:
  • Processing accounts payable and accounts receivable
  • Vendor invoice processing
  • Check processing
  • Client invoicing and collections
• Perform monthly bank and credit card reconciliations to ensure accuracy of financial data.
• Prepare monthly financial reports, including:
  • Profit and loss statements
  • Balance sheets
• Maintain accurate general ledger records and support financial reporting activities.
• Handle compliance-related tasks, including:
  • Sales tax payments
  • 1099 preparation
• Support the year-end close process and audit preparation.

Office management duties include:

• Oversee procurement of office supplies.
• Maintain vendor relationships.
• Coordinate equipment maintenance to support smooth daily operations.
• Maintain organized digital and physical filing systems.
• Manage correspondence, calendars, and other administrative processes.

Requirements

• Minimum of 2 years of experience in bookkeeping and office administration.
• Proficiency with accounting software such as QuickBooks, Sage, or similar platforms.
• Strong knowledge of Microsoft Office Suite, particularly Excel and Word.
• Understanding of GAAP principles, general ledger accounting, and financial reporting.
• Highly organized with exceptional attention to detail and the ability to prioritize multiple tasks.
• Excellent communication skills and ability to maintain confidentiality.
• High school diploma required; a degree in Accounting, Finance, or Business is a plus.

Preferred Qualifications

• Experience producing monthly financial reporting (profit and loss statements and balance sheets).
• Familiarity with sales tax compliance and 1099 preparation.

Compensation & Benefits

The organization offers a comprehensive benefits package, including:

• Competitive salary packages
• Health insurance options
• Dental and vision coverage
• Paid time off
• Retirement savings plans
• Professional development opportunities
• A supportive work environment that encourages growth and innovation
• Work-life balance resources

Location

Madison, NJ

Equal Opportunity

The employer is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex (including pregnancy and related conditions), national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender identity, sexual orientation, marital status, political affiliation, or any other protected characteristic as defined by law. Reasonable accommodations are available to support applicants and employees with disabilities throughout the hiring and employment process.