Bookkeeper (Multi-Unit Commercial Group)

Overview

This role supports a diverse portfolio spanning hospitality, event management, and corporate workforce solutions. The organization is seeking a Bookkeeper to manage day-to-day financial operations and provide administrative support across multiple business units, including coordination with remote teams.

Responsibilities

Finance and Bookkeeping

• Manage day-to-day accounts payable and accounts receivable functions
• Process invoice coding, batch payments, and generate client statements
• Conduct daily and monthly bank, credit card, and balance sheet reconciliations
• Assist with month-end financial closing activities, including posting accruals and prepayments
• Prepare draft Profit and Loss statements, Balance Sheets, and cash flow updates for executive review
• Monitor outstanding customer accounts and conduct soft collections via professional communications
• Maintain accurate digital documentation and compliance records for GST and Sales Tax audit trails

Payroll and Expense Management

• Process remote payroll entries, verify timesheets, and track leave balances
• Coordinate team member expenses from various travel and employment platforms
• Ensure reimbursable expenses are accurately captured and on-charged to clients

Administrative Support

• Create event documents, including proposals, quotes, run sheets, and invoices
• Assist with diary coordination for company directors and management
• Manage team travel planning, including flights, accommodation, and transfers
• Conduct ad-hoc research and create business documentation to support operations

Requirements

• Minimum 3 years of hands-on experience in Australian bookkeeping or general accounting
• Advanced proficiency and accreditation in Xero cloud accounting software
• Solid understanding of core double-entry bookkeeping and general ledger operations
• Demonstrated experience independently completing end-to-end monthly reconciliations
• High level of attention to detail and strong numerical accuracy

Preferred Qualifications

• Experience using point-of-sale systems such as Square or Toast
• Previous exposure to receipt management tools like Hubdoc
• Familiarity with payroll platforms such as Tanda
• Experience coordinating travel or managing expenses through dedicated corporate travel platforms
• Background working within the hospitality, events, or recruitment industries
• Familiarity with Employer of Record platforms for remote team management

Compensation & Benefits

• HMO (STAFF only)
• Annual leave
• 13-month pay
• With Government mandated benefits

Location

• Permanent work-from-home set-up
• Dayshift (Australian Eastern Standard Time business hours)
• Full-time job