Cash Management Admin

Overview

This full-time, non-exempt Cash Management Administrator role supports the Accounting team with cash flow processes and other accounting tasks. Responsibilities include monitoring and posting incoming and outgoing client funds, processing third-party vendor and child support payments, handling banking transactions, and reconciling customer payments and invoices. When discrepancies arise, the administrator partners with internal teams to troubleshoot settlement and banking issues.

Responsibilities

• Manage a high volume of banking correspondence via email, direct messaging, mail, fax, and phone
• Post daily transactions to internal proprietary software and accounting systems
• Review and manage incoming client ACH and wire funding
• Review and process outgoing settlement payments throughout the day via the online banking portal
• Review and process vendor payments, child support payments, garnishments, and withholding requests
• Complete daily banking tasks, including (but not limited to): returns/notices of change, stop payments, reverse wires, ACH debits, etc.
• Prepare and monitor monthly client invoicing and payments
• Perform invoice reconciliation using both internal proprietary software and accounting systems
• Review and process reimbursements
• Contribute to process and system improvements
• Perform other administrative duties as needed

Requirements

• Strong attention to detail with a consistently high degree of accuracy
• Ability to handle sensitive financial information with discretion and confidentiality
• Excellent written and verbal communication skills
• Ability to multitask, prioritize, and stay organized
• Ability to thrive in a fast-paced work environment
• Willingness to collaborate across departments
• Strong problem-solving skills using a logical and systematic approach
• Adaptable and open to new ways of doing things
• Ability to build and maintain strong partnerships inside and outside the organization
• Ability to anticipate potential issues and plan for contingencies
• Commitment to serving both internal and external customers
• High school diploma or equivalent
• Working knowledge of PCs, including web browsers and remote desktop access, etc.
• Working knowledge of Microsoft Office, including Outlook, Word, and Excel
• Knowledge of basic administrative and clerical processes
• Availability to work a shift that covers the completion of daily settlement processing in order to complete all end-of-day accounting tasks; extended hours may be required during busy periods or as business needs arise

Preferred Qualifications

• 1-year minimum experience using the CMS Settlement System

Compensation & Benefits

• Salary range: Undisclosed
• Medical, dental, and vision plans
• 401(k) with company match
• Paid vacation and holidays
• Ongoing training and career development

Location

• Office - Scottsdale, AZ
• Remote work available (Remote)

Additional Information

• Reports to Cash Management Manager
• Full-time, non-exempt
• Remote work and a casual, collaborative culture