Financial Operations & Accounting Administrator

Overview

This role supports day-to-day operational finance and accounting activities in close coordination with the Finance & Operations Team, with responsibility for local operational support for the Nairobi office and the greater region. The Financial Operations & Accounting Administrator will work independently with sound judgment, initiative, and autonomy while collaborating effectively with colleagues across geographically dispersed, remote-first offices.

The position is part of the team responsible for managing and overseeing the flow of funds between lenders and borrowers across lending programs, including MFI partners, managed lenders, individual lenders, and direct borrowers. The role reports to the KUF Finance & Operations Manager.

At this time, authorization to work in Nairobi, Kenya on a permanent, full-time basis is required; visa sponsorship cannot be provided.

Responsibilities

Operations

• Support core finance and operational activities alongside the Finance & Operations Team, ensuring timely and accurate delivery, including:
  • Posting daily bank transactions
  • Investigating and clearing payment discrepancy queues
  • Reviewing and posting weekly lender withdrawals, including flagging potential fraud cases for further review
  • Verifying, preparing, and submitting monthly payments to partner organizations
  • Supporting preparation, timely reporting, and payments of annual unclaimed property filings
  • Reviewing lender and donor contracts to ensure deposits, fees, and withdrawals are processed accurately and on time
• Partner across 5 departments to participate in investigations and follow-ups on inquiries related to process issues, transactions, and incidents involving lending partners, direct borrowers, individual lenders, and managed lending.
• Partner with the Engineering team to optimize system processes and limitations by identifying and addressing system bugs and enhancements through JIRA tickets, including follow-up and regular meeting participation.

Finance & Accounting

• Push all accounting transactions to Netsuite on a monthly basis
• Record regular monthly and ad-hoc adjusting journal entries in Netsuite
• Prepare, reconcile, and submit monthly financial closing reports to the KUF Finance & Operations Manager, including the KUF and KDAF Trial balances, investigating, identifying, and resolving variances
• Support preparation of month-end revenue reports
• Prepare and file KUF bank reconciliations and bank statements
• Support the annual KUF audit
• Provide back-up coverage and broaden financial skill sets within the finance organization

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• Minimum 5 years of related experience in an accounting and/or financial operations role, ideally with a multinational company or NGO
• Ability to quickly learn organization-specific systems, system limitations, and processes
• Demonstrated ability to develop and execute operational processes successfully with a high degree of independence, detail-orientation, and prioritization
• Excellent interpersonal, verbal, and written communication skills
• Ability to manage and troubleshoot system functions with Engineering support
• Optimistic outlook and patience required to work in a transformative, dynamic environment

Preferred Qualifications

• Experience with Excel, Gsuite products, Salesforce, Netsuite or Looker
• Experience creating and maintaining clear, organized documentation of accounting processes and procedures
• Experience working in the non-profit sector (plus, but not required)
• Experience utilizing AI tools to improve efficiency (plus, but not required)

Compensation & Benefits

• Work-from-home position; final candidate must be authorized to work in Nairobi, Kenya
• Comprehensive benefits package including health, dental, and vision insurance, parental leave, professional development, and unlimited PTO. Some benefits have eligibility requirements. Many benefits are subsidized or fully paid.
• Flexible lifestyle spending account (JOON) with an annual stipend for Wellness, Professional Development, or Working from Home

Location

• Nairobi, Kenya (permanent, full-time authorization required; visa sponsorship not available)