Clinical Trial Budget Manager

Overview

The Clinical Trial Budget Manager is responsible for ensuring the clinical trial and site budget is of high quality and that site budget allocations align with fair market values (FMV). This role develops and maintains site fee frameworks and manages the timely, accurate coordination, processing, monitoring, and administration of site payments in accordance with the applicable budget and contractual terms. The position also supports departmental management goals and objectives.

Responsibilities

• Ensure clinical trial site budgets are high quality and allocations are within FMV.
• Analyze protocol flowcharts to create costing, payment strategies, and budget estimates, including negotiation parameters within FMV.
• Drive development and maintenance of the Site Fee Framework.
• Set up year-end accruals and develop plausibility checks.
• Coordinate, process, monitor, and administer payments (invoices and visits) in accordance with agreed contract terms and budget exhibits.
• Set up, close, re-open, and submit payments within grants.
• Use budget-specific and trial metrics/tools to report on performance and deliverables and provide visibility.
• Support continuous improvement by identifying and executing strategies and priorities to enable the Budget group to deliver value and enhance operational effectiveness.
• Stay current with industry standards, trends, and competitive intelligence related to budget best practices.
• Interface with Medical, all TAs, Finance, Legal, and external parties (e.g., investigators, site personnel, third-party vendors).
• Liaise with the Clinical Trial Manager and TA Lead for review and approval of budget and payment decisions.
• Support Finance in resolving issues with payment execution, including alignment with agreed contract terms and accrual status.
• Liaise with Clinical Finance/Accounting, Legal (if needed), and the local Head of Clin Ops and/or Clinical Operations Management for approval of payment-related decisions (e.g., standard payment frequency) and maintain proper documentation.
• Partner with Contract Managers to identify issues and propose mitigations.
• Support Contract Managers in developing negotiation strategies for site budgets.
• Represent Budget group processes on local/global working groups.
• Maintain customer-centric behaviors and a high degree of responsiveness to internal and external requests.

Requirements

• Strong clinical background and budgeting understanding of cost drivers and benchmarks for clinical site budgets.
• Ability to think strategically and develop persuasive contractual arguments to support business policies and objectives.
• Track record of setting priorities, strong organizational and problem-solving skills, and sound decision-making.
• Excellent customer service skills and high attention to detail.
• Demonstrated analytical skills and critical thinking to resolve issues in complex situations requiring new solutions.
• Excellent written and verbal communication skills; ability to be clear and concise across different communication settings.
• Experience working with systems and applications related to clinical and/or project management planning and reporting.
• Excellent knowledge of computer applications (Excel, Word, Access) is essential.
• Experience with Veeva and grant plan is required.
• Bachelor’s degree with minimum of five (5) years of relevant business experience in regulated pharmaceuticals or healthcare industry.

Compensation & Benefits

• Competitive compensation and benefits programs.

Location

• Not specified in the provided job description.