Corporate Payroll Tax Analyst

Overview

This role manages end-to-end payroll tax compliance for both US and UK corporate payroll. Responsibilities include preparing, processing, and filing federal, state, and local payroll tax filings; auditing tax accounts; handling tax notices and amendments; maintaining powers of attorney; administering garnishments; and monitoring payroll tax law changes.

The position reports to the Payroll & Tax Supervisor and serves as the backup processor for US biweekly and UK monthly payroll.

Responsibilities

Payroll Tax Compliance (Primary Focus)

• Prepare, process, and file all federal, state, and local payroll tax filings and payments for US and UK corporate payroll at required frequencies
• Audit payroll tax accounts across all jurisdictions to ensure accuracy and resolve discrepancies
• Receive, research, and resolve tax notices; prepare and submit amendments as needed
• Maintain and update Powers of Attorney (POAs) across all registered tax jurisdictions in coordination with Accounting
• Manage online tax agency portals, ensuring accuracy and current standing across all jurisdictions
• Administer garnishment orders, including processing and administration in TaxEx; manage relationships with garnishing trustees as required by local, state, and federal agencies in the US and UK
• Support year-end payroll tax processing, including W-2s, W-2Cs, and other required filings, in accordance with company policy and regulatory requirements
• Monitor federal, state, and local payroll tax law changes and flag compliance implications to the Payroll & Tax Supervisor

Payroll Processing (Backup)

• Serve as backup processor for US biweekly multi-state payroll and UK monthly payroll to ensure continuity of operations in the absence of the Payroll & Tax Supervisor
• Partner with HR and managers to ensure timesheets, time-off, paid leave, data changes, and adjustments are entered timely and accurately
• Identify and process off-cycle payroll payments as needed

Systems, Reporting & Process Support

• Maintain and support Workday Payroll configuration, administration, and integrations aligned with HR’s strategic plan
• Assist in the development and maintenance of payroll reporting tools and ad hoc data requests
• Document and maintain end-to-end process checklists and standard operating procedures for tax filing, garnishment, and payroll processes
• Participate in mass data loads and ensure data integrity using Workday-delivered tools
• Analyze payroll and tax business processes and recommend improvements or streamlining opportunities

Cross-Functional Support

• Act as the primary point of contact for triage-level payroll and tax inquiries via a ticketing system; research and communicate resolutions
• Communicate with HR, Accounting, and other stakeholders to provide payroll data and tax information
• Partner with HR Centers of Excellence (Total Rewards, Employee Relations, Recruiting) on payroll-related projects and initiatives
• Support change management activities, including authoring user documentation and standard operating procedures

Supervisory Responsibility

• None

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field; or 8+ years of equivalent experience in lieu of degree
• 5+ years of experience in payroll tax compliance, including filing, auditing, notice resolution, and amendment processing
• Working knowledge of federal, state, and local payroll and tax laws for US and UK
• Strong working knowledge of Workday Payroll, including the ability to analyze, troubleshoot, and report on system, data, or processing issues
• Experience with TaxEx or comparable tax filing software
• Strong proficiency in Microsoft Office Suite

Preferred Qualifications

• Experience processing US multi-state and/or UK payroll
• FPC or CPP certification
• Workday certification
• Experience managing garnishments and trustee relationships

Competencies

• Payroll Tax Compliance & Filing
• Attention to Detail & Accuracy
• Analytical Thinking & Problem Solving
• Systems Proficiency (Workday, TaxEx)
• Process Documentation
• Cross-Functional Communication
• Time Management & Prioritization
• Confidentiality & Sound Judgment

Compensation & Benefits

Not specified in the provided job description.

Location

Not specified in the provided job description.