Employee Expense Supervisor - Remote

Overview

A full-time Employee Expense Supervisor position is available to oversee travel and expense operations, expense reporting systems, and accounts payable support while ensuring compliance and operational efficiency.

Responsibilities

• Oversee the end-to-end travel and expense (T&E) reporting process, including employee reimbursements, expense audits, policy compliance, and user support.
• Administer and maintain the company expense reporting system, including employee setup, training the expense team, troubleshooting, and ongoing system support.
• Ensure submitted expenses comply with company travel and expense policies, internal controls, and audit requirements.
• Perform bi-weekly employee travel and expense reimbursement activities using the Concur system.
• Monitor and follow up on outstanding or delinquent expense reports to ensure timely submission and resolution.
• Accurately process accounts payable invoices, including reviewing, coding, and entering vendor invoices in accordance with company policies and procedures.
• Investigate and resolve invoice discrepancies, employee reimbursement issues, and expense-related questions promptly.
• Assist the Accounts Payable Manager with developing, implementing, and improving policies, procedures, and internal controls related to accounts payable and expense reporting functions.
• Support month-end close activities related to accounts payable and employee expenses.
• Provide support to employees, project managers, and operational teams regarding expense reporting and accounts payable inquiries.
• Participate in process improvement initiatives, system enhancements, audits, and special projects as assigned.

Requirements

• Experience administering Concur or a similar expense management system is required; SAP Concur experience is strongly preferred.
• Experience with large ERP systems is required; NetSuite experience is preferred.
• Minimum of two (2) years of experience administering an expense reporting system and/or supporting travel and expense operations.
• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience may be considered.
• Minimum of one (1) year of leadership or supervisory experience required.
• Experience processing accounts payable transactions and supporting accounting operations.
• Ability to understand travel and expense policies, reimbursement processes, and internal controls.
• Excellent verbal and written communication skills.
• Strong proficiency with Microsoft Office applications and business systems.
• Strong interpersonal skills to effectively interact with employees, management, and cross-functional teams.
• Strong analytical, organizational, and problem-solving skills with attention to detail.
• Good presentation skills for educating company expense approvers on expense policy, system, and process.
• Ability to prioritize work, manage multiple deadlines, and maintain accuracy in a fast-paced environment.

Compensation & Benefits

• Salary range: $62,000 to $75,000 annually
• Competitive wages
• 401(k) plan with company match
• Referral bonus program
• Paid time off
• Annual merit-based increases
• No weekend or holiday work
• Paid parental leave options
• Affordable medical, dental, and vision insurance plans
• Company-paid disability and basic life insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options, including dependent care
• Education assistance program

Schedule

• Monday through Friday, 8:30 a.m. to 5:00 p.m., with additional hours as needed

Location

• Not specified

This role involves leadership and operational responsibilities in employee expense management and accounts payable functions, requiring strong system administration skills and compliance oversight.