Escrow Accounting Specialist

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Posted May 10, 2026

Remote · Virginia Full Time

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Overview

This role involves performing a range of accounting duties and providing support for the Escrow or Property Management Accounting Department. Responsibilities include data entry of specialized information, maintenance and preparation of reports, and various accounting activities in accordance with established practices and procedures. The position requires interaction with other departments, customers, and external vendors or agencies to resolve issues.

Responsibilities

Perform a variety of accounting tasks, meeting or exceeding service level agreement requirements (90-95% of duties).
Enter accounting data, maintain records, and generate reports.
Initiate ACH and wire transfers, including validating wire requests, preparing payment files on bank websites, and processing transfers within defined timeframes.
Prepare related journal entries and reconcile accounts as needed.
Validate deposits, balance files, and generate checks upon request.
Analyze and coordinate efforts for outstanding escrow checks, including cancellation, reissuance, or preparation for escheatment.
Process and administer billing and accounts receivable when applicable.
Investigate and resolve account and file/property balance discrepancies.
Perform daily cash management functions such as deposits, wire activity confirmation, cash position analysis, cash movement between escrow ledgers, and transaction recording.
Respond promptly to inquiries and information requests.

For Property Management accounting:

Obtain backup documentation for tenants, properties, and leases; follow up on missing information.
Update property management systems as required.
Record rental receipts and notify property and rental managers of unpaid rents.
Pay owner disbursements, manage property vendor invoices, and release security deposits in compliance with policy.
Process disbursements of other fees and coordinate with relevant parties.
Generate reports and calculate commissions for property managers.
Notify property and rental managers of any cash shortfalls for vendor invoices.
Generate and retain all related reports.
Prepare Sales & Tourist tax reporting and filing with the state (5-10% of duties).
Perform additional responsibilities as assigned (0-5%).

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Performance Expectations

Meet all performance and behavior expectations as outlined by management.
Complete responsibilities within expected timeframes with high quality and professionalism.
Maintain positive and productive work relationships with staff, customers, and business partners.
Demonstrate necessary behavioral and technical competencies.
Take initiative for technical and professional development.
Adhere to HR policies, Code of Business Conduct, and departmental procedures, including confidentiality, punctuality, and safety practices.

Qualifications

Education

Associate degree in accounting, finance, general business, or equivalent knowledge and experience.

Experience

2 to 5 years of accounting experience.
Related industry or banking experience preferred.

Knowledge and Skills

Effective verbal and written communication skills.
Strong calculator and computer skills, including proficiency with Microsoft Office (Excel) and accounting software.
Ability to calculate figures such as discounts and interest.
Strong interpersonal skills with a customer-service focus.
Ability to work effectively in a team-oriented environment.
Ability to prioritize and manage multiple tasks and projects concurrently.
Strong analytical and problem-solving skills.
Attention to detail and ability to meet deadlines.

Other

May require overtime during month-end processing.

Compensation and Benefits

Hourly wage range: $24.52 - $26.92, based on education and experience.
Full benefits package including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP).