Finance and Operations Coordinator

Overview

This role supports the Finance and Operations functions by executing core accounting tasks and providing general administrative support. The position is responsible for accounts payable, expense reporting, reconciliations, and assisting with financial close activities to ensure accuracy and compliance with internal controls. Additionally, it supports organizational needs through meeting coordination, document management, and tracking key deliverables.

Responsibilities

• Support core accounting operations including accounts payable, expense reporting, and maintenance of vendor, contractor, and tax documentation (e.g., W-9s and 1099s), ensuring accuracy and proper authorization.
• Process invoices and employee expense reports, resolve discrepancies with vendors and internal stakeholders, and ensure timely payments.
• Reconcile bank and credit card accounts to maintain financial data integrity.
• Assist with financial compliance and reporting by organizing and maintaining financial records and supporting documentation for month-end close, audits, and tax filings.
• Provide operational administrative support such as coordinating meetings, preparing materials, tracking action items and deadlines, and monitoring attendance for required meetings and compliance trainings.
• Prepare and manage documents for review and signature, maintain organized records of contracts, agreements, state registrations, and renewal timelines, and follow up to ensure timely completion.
• Perform other administrative and operational tasks to support the Finance team and organizational goals.

Qualifications

• Bachelor’s degree or equivalent combination of training and experience.
• Minimum of 2 years of accounts payable and general accounting experience.
• Experience with accounting software and expense management systems (e.g., Bill.Com, Concur, Sage Intact).
• Experience providing administrative and operational support in a professional office environment, including calendar coordination, meeting logistics, document preparation, and tracking deadlines.

Required Skills

• Solid understanding of basic accounting principles and financial operations.
• Strong attention to detail and accuracy with the ability to manage multiple tasks and meet deadlines.
• Highly organized with the ability to prioritize work and maintain well-structured records.
• Effective interpersonal and communication skills for collaboration and professional interaction.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Problem-solving skills to identify discrepancies and follow through to resolution.
• Strong administrative and coordination skills.
• Self-motivated and adaptable with initiative to support evolving needs.

Compensation & Benefits

• Salary range: $50,000 - $62,500
• Medical, Dental, Vision insurance
• Life/AD&D and Disability insurance
• Employee Assistance Program
• 401(k) retirement plan

Equal Opportunity

The employer provides equal employment opportunities to all qualified individuals regardless of race, color, religion, national origin, age, sex, disability, sexual orientation, gender expression, veteran status, or marital status. The organization participates in E-Verify in the United States.