Finance & Billing Manager (remote)

Overview

A growing commercial litigation and business law firm based in New York City is seeking a Finance & Billing Manager to oversee the firm’s day-to-day financial operations. This fully remote role operates on Eastern Time hours and requires a highly organized, detail-oriented individual comfortable communicating with clients about billing matters and capable of establishing order in a developing finance function.

Responsibilities

• Manage client billing including weekly invoice preparation, review, finalization, and delivery
• Respond to client billing inquiries and escalate sensitive or disputed issues as needed
• Track retainers, trust balances, process replenishments, post incoming payments, wire transfers, and refunds
• Transfer earned fees from trust to operating accounts in accordance with approved invoices and firm procedures
• Prepare monthly three-way trust reconciliations and maintain accurate trust records
• Follow up on collections, maintain accounts receivable reporting, and create and monitor approved payment plans
• Audit client expenses for charge-back including filing fees, service fees, court costs, research charges, and other reimbursable expenses
• Maintain bookkeeping records, reconcile accounts, and support month-end financial reviews
• Manage accounts payable, vendor bills, recurring expenses, and payment documentation
• Coordinate payroll information through the firm’s Professional Employer Organization (PEO)
• Coordinate benefits updates and filings with the PEO, including retirement plans and benefits renewals
• Assist in the annual and ongoing budgeting process
• Track state registrations, annual reports, address updates, registered agent matters, and related compliance deadlines
• Coordinate with the firm’s CPA, CFO, banks, vendors, payroll provider, and outside partners
• Support matter-level financial setup and closeout, including final invoices, trust transfers, refunds, accounts receivable review, and expense reconciliation
• Identify gaps, improve workflows, and create practical documentation where needed

Requirements

• Minimum 5 years of experience in law firm finance, legal billing, bookkeeping, accounting operations, or professional services finance
• Experience with billing, retainers, accounts receivable, accounts payable, reconciliations, and client-facing payment matters
• Familiarity with attorney trust accounting and three-way trust reconciliations
• Comfortable working directly with clients on billing, payment, retainer, and balance questions
• Highly organized, accurate, discreet, and reliable
• Ability to manage recurring deadlines and follow through independently
• Comfortable building processes where none currently exist
• Clear and professional written and verbal communication skills
• Availability to work standard business hours in Eastern Time

Preferred Systems Experience

• Required: QuickBooks Online
• Strongly preferred: Clio Manage
• Plus: Microsoft 365, legal payment platforms, payroll/PEO systems, and financial reporting tools

Compensation & Benefits

• Base salary: $70,000 - $85,000 annually, depending on experience
• Health insurance with up to 100% employer contribution
• Dental, vision, disability, and life insurance
• 401(k) with employer contribution
• Paid time off including vacation, holidays, and personal days
• Fully remote work environment

Location

Fully remote position operating on Eastern Time hours