Finance & HR Associate

Overview

This nonprofit organization is hiring an associate to support finance and human resources functions.

Reporting to the chief development and operations officer, the associate will help manage day-to-day financial operations, support organizational budgeting and reporting, and coordinate with an external accounting firm. The role also supports key human resources activities, including recruitment, onboarding, performance management, and compliance.

The ideal candidate is highly organized, detail-oriented, comfortable working with sensitive information, and interested in improving internal systems and processes.

Responsibilities

Financial operations

• Serve as the primary liaison with the external accounting firm, including attending biweekly meetings and coordinating deliverables with the chief development and operations officer.
• Oversee day-to-day accounts payable and receivable processes, including expense coding, invoice approvals, payment processing, and tracking incoming funds, in coordination with the external accounting firm.
• Review and reconcile company credit card transactions monthly and staff reimbursements weekly.
• Prepare quarterly financial reports, including budget-to-actual comparisons, spending trends, and variance analyses; work with department heads to identify and address budget discrepancies.
• Support the chief development and operations officer during the annual audit, tax return preparation, and annual budgeting processes by providing financial data, reconciliations, and documentation as needed.
• Coordinate quarterly meetings with the finance subcommittee of the board of directors.
• Support financial compliance and process improvements by updating policies, training staff, and identifying automation opportunities.
• Monitor grant revenue and expenditures, including restricted funding, to ensure accurate tracking against grant budgets and support timely financial reporting to funders.
• Maintain accurate records in accounting systems, ensuring timely entry of employee/vendor information, invoices, payments, and deposits.
• Review contracts and vendor agreements to ensure alignment with budget parameters.
• Perform other responsibilities as assigned by the chief development and operations officer.

Human resources

• Recruitment support, including maintaining applicant tracking records, posting jobs, screening resumes, and scheduling interviews for and/or providing application materials to hiring panels.
• Onboarding and offboarding of new staff and contractors, including procurement of equipment, scheduling onboarding meetings and trainings, and handling I-9 verifications.
• Support payroll and benefits administration, including employee changes, payroll adjustments, and coordination with the organization’s HR and payroll providers.
• Coordinate the annual performance review process, including sending emails and reminders for assessments and processing salary updates.
• Prepare and coordinate independent contractor agreements using approved templates and ensure appropriate budget approvals.
• Maintain general organizational infrastructure, including forwarding state tax notices, administering and tracking PTO requests, and processing updates to the organization-wide holiday calendar.

Qualifications

Required

• Passion for the First Amendment and protecting the press freedom rights of all.
• At least three years of directly relevant experience in finance/accounting; some HR experience preferred.
• Demonstrated familiarity with GAAP and nonprofit accounting principles, including grants management.
• Proficiency in spreadsheet usage, including formulas, financial analysis, and reporting, with strong attention to detail.
• Experience with accounting or payroll systems; familiarity with these platforms preferred (Justworks, Bill.com, and Sage Intacct).
• Ability to handle sensitive information confidentially while demonstrating integrity and professionalism.
• Excellent communication, interpersonal, and diplomatic skills, including the ability to act as a liaison between budget owners and the senior leadership team.
• Independent problem-solving and ability to manage competing priorities.

Compensation & Benefits

• Full-time role with a competitive nonprofit salary in the range of US$90,000–95,000 per year, depending on experience.
• Benefits package available.

Location

• Preferably based at headquarters in Brooklyn, New York; strong U.S.-based remote candidates will also be considered.

Application Process

• Submit a résumé and a cover letter (no longer than one page).
• Applications considered on a rolling basis; the process may be closed early due to high applicant volume.
• Hiring process includes:
  • Phone screen with the chief human resources officer
  • Interview with the chief development and operations officer
  • Final round meeting with the executive director

Equal Opportunity Statement

This organization does not discriminate on the basis of an individual’s sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual or reproductive health decisions, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status, and other personal characteristics protected by law.