Finance Officer - Multi-Country Finance Operations (Xero) | WFH/Dayshift

Overview

An experienced Finance Officer is needed to support the day-to-day accounting and finance operations of an established Australian business. This hands-on role manages accounts payable, payroll support, reconciliations, Xero transactions, GST/BAS requirements, employee expenses, customer invoicing, and month-end activities. The role involves working independently within a small finance team.

Responsibilities

• Manage end-to-end accounts payable (AP):
  • Invoice verification, coding, and approval routing
  • Payment preparation
  • Supplier account reconciliations
  • Resolving supplier queries
• Manage accounts receivable (AR):
  • Customer invoicing
  • Payment allocation and receipt tracking
  • Account reconciliations
  • Follow-up on outstanding or disputed invoices as required
• Maintain accurate supplier and customer records and ensure financial transactions are properly documented and recorded.
• Support Australian payroll processing:
  • Review timesheets and payroll inputs
  • Process employee changes and deductions
  • Perform payroll reconciliations prior to approval
• Coordinate with outsourced payroll providers for Malaysia and India:
  • Review payroll information
  • Check supporting documentation
  • Follow up on discrepancies
• Prepare supporting schedules and information for BAS, GST, payroll tax, workers compensation, and other statutory obligations for authorised review and lodgement.
• Reconcile bank accounts, corporate cards, payroll clearing accounts, and other assigned balance sheet accounts.
• Review employee expense claims and corporate card transactions for:
  • Policy compliance
  • Correct coding
  • Substantiation
  • Delegated authority approval
  • Follow up missing receipts promptly
• Maintain accurate financial records and supporting documentation in Xero.
• Monitor timesheet completion and data quality in Projectworks; follow up on missing or inconsistent entries before billing.
• Review customer invoices generated from project and time data:
  • Validate rates, project details, GST treatment, and supporting information before issue
• Support month-end close activities including:
  • Journals
  • Accrual schedules
  • Reconciliations
  • Transaction review
• Document procedures and cross-train finance team members to strengthen leave coverage and business continuity.
• Work collaboratively with finance and operational stakeholders; escalate exceptions and unresolved issues promptly.
• Perform other position-level duties as they arise.

Requirements

• Bachelor’s degree in Accounting, Finance, Commerce or Business with an Accounting major is essential.
• Minimum 5 years’ relevant experience as a Finance Officer, Accountant, Assistant Accountant, or in a senior bookkeeping role is essential.
• Demonstrated experience supporting an Australian business and sound working knowledge of Australian GST, BAS, payroll tax, and payroll compliance requirements are essential.
• Strong hands-on AP experience, including invoice coding, approval controls, payment preparation, and supplier reconciliations is essential.
• Hands-on AR experience, including customer invoicing, payment allocation, receipt reconciliation, and monitoring outstanding balances is essential.
• Hands-on payroll processing or payroll review experience across Australia, Malaysia and India, including payroll reconciliations and discrepancy resolution, is essential.
• Experience supporting multi-country finance operations across Australia, Malaysia and India is essential.
• Proficiency in Xero is essential, including transaction processing, reconciliations, and maintaining accurate supporting records.
• Intermediate to advanced Microsoft Excel skills are essential, including lookups, pivot tables, and reconciliation schedules.
• Experience administering employee expense claims and corporate card controls within a delegated authority framework is essential.
• Experience preparing month-end journals, accrual schedules, and balance sheet reconciliations is essential.
• Ability to validate timesheets, project data, and customer invoices and apply Australian GST treatment accurately is essential.
• Excellent attention to detail, strong deadline management, and confidence to follow up missing or inconsistent documentation are essential.
• Strong written and verbal English communication skills, including the ability to explain finance queries clearly to internal and external stakeholders, are essential.
• Ability to work independently within a small, hands-on finance team and provide reliable leave coverage is essential.
• High integrity, sound judgement, and ability to maintain confidentiality when handling payroll, employee, and financial information are essential.

Preferred Qualifications

• Experience within professional services, advisory, consulting, or another people-based business is preferred.
• Experience with Projectworks and Employment Hero is desirable.
• Experience reviewing outsourced payroll provider outputs across multiple countries is advantageous.

Compensation & Benefits

• Work from home.
• Mon–Fri: 7:00 AM – 4:00 PM PHT (adjustments will be made for daylight saving time).
• HMO with 2 free dependents and medical reimbursements.
• Government-mandated benefits.
• Opportunities to work with leading companies in Australia and beyond.
• Training programmes for career development.
• Additional entitlements and structured career development programs.
• Engaging company outings, team activities, and wellness sessions.

Location

Work from home. Work hours are Mon–Fri 7:00 AM – 4:00 PM PHT (with daylight saving time adjustments).