Finance Operations Staff Accountant

Overview

A specialist provider of pharmaceutical automation, process, and project controls is seeking a Finance Operations Staff Accountant. This entry-level role is ideal for a recent graduate or early-career professional who is organized, detail-oriented, and motivated to support finance operations in a growing business.

Responsibilities

Accounts Receivable (AR)

• Prepare and send invoices to customers accurately and promptly.
• Monitor customer accounts to ensure timely collection of outstanding payments.
• Follow up with clients on overdue invoices and resolve payment discrepancies.
• Maintain accurate records of customer transactions and payments.
• Generate AR reports and provide regular updates to the finance team.
• Collaborate with Project Management to ensure engineer timesheets and projects are current.
• Ensure billing, project, customer, and vendor data accuracy across accounting and project management systems.
• Continuously improve AR processes for accuracy and efficiency.

Accounts Payable (AP)

• Process and verify vendor invoices for payment, ensuring correctness and authorization.
• Match invoices to purchase orders and supporting documentation.
• Ensure timely vendor payments and utilize available discounts.
• Reconcile accounts payable balances and resolve discrepancies.
• Maintain and update vendor records as needed.
• Identify opportunities to improve AP processes, controls, and payment efficiency.

Administrative Support

• Perform general administrative duties including filing, document management, and data entry.
• Manage 1099 annual filing and reporting internally and externally.
• Support continuous process improvement initiatives.
• Assist Finance Director and CFO with finance operations tasks, reporting inputs, process improvements, and ad hoc analysis.

Requirements

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Proficiency with accounting software such as QuickBooks, Zoho Books, or other ERP systems.
• Strong skills in MS Office Suite, especially Excel.
• Familiarity with project management software (e.g., Zoho Projects) is a plus.
• Strong attention to detail and accuracy in data entry and financial reporting.
• Excellent organizational, multitasking, and time management abilities.
• Effective verbal and written communication skills for professional interaction with clients, vendors, and internal teams.
• Ability to work independently and collaboratively in a fast-paced, startup-style environment.
• 1-3 years of relevant experience in AP/AR processing, invoicing, payment management, or internship/COOP experience.

Compensation & Benefits

• Salary range: $75,000 - $90,000 DOE
• Paid vacation and personal time off
• Paid sick leave
• Paid public holidays
• Paid parental leave
• Full health, dental, and vision insurance for employees and dependents with premiums fully covered
• Life insurance and accidental death and dismemberment coverage
• 401(k) plan with 4% employer matching
• Education reimbursement

Additional Information

• Sponsorship is not available for this position.

Location

Not specified.