Financial Cash Disbursements Analyst

Overview

This role ensures daily operations of the Financial Cash Disbursements (FCD) team and supports strategic initiatives and process improvements across pre- and post-payment operations. Responsibilities include administrative functions such as prepayments, ACH recalls, stop payments, unclaimed property, negative vendor management, wire preparation, and creating reports for management to streamline work processes.

Location

Remote work is available across the United States or this role may be based in Newport News, VA, according to company policy. East coast working hours.

Responsibilities

• Handle the foreign and domestic wire process from start to finish, including review of invoices, Bills of Lading, account setups, manual checks, and authorizations.
• Assist in resolving negative vendor balances and take appropriate actions to mitigate them through credit sells or acquiring refunds.
• Work with a variety of software programs, maintaining strong attention to detail.
• Perform regular reconciliations of accounts payable transactions to ensure accuracy and completeness.
• Navigate, research, and analyze system data and knowledge documents to respond to inquiries accurately and advise on root causes to resolve issues.
• Coordinate with Accounting teams to resolve outstanding items on the monthly GL reports.
• Support internal and external audits by providing necessary documentation and reports.
• Demonstrate understanding of three-way match processes, vendor discounts, and payment terms.
• Work autonomously to complete assigned tasks and ensure other administrative processes are performed.
• Identify and resolve issues related to vendor invoices, payment discrepancies, and other accounts payable matters.
• Develop and implement strategies to streamline disbursement processes and enhance efficiency.
• Generate and communicate presentations to large groups.
• Maintain awareness of cross-functional policies and procedures.
• Obtain and analyze quantitative and qualitative data of business processes to determine solutions and promote data-driven decisions.
• Collaborate with internal and external business partners on findings and areas needing improvement.
• Analyze processes and workflows to understand the value chain (input/output) and improve and/or automate business performance.
• Monitor key performance indicators, identify gaps, and recommend and implement change management techniques for efficiency and operational improvements.
• Prepare departmental reports or charts.
• Perform other duties or special projects as assigned that are specific to essential Financial Cash Disbursements operations.

Requirements

• College degree preferred.
• Minimum of 3 years’ experience within the payment processing space, or the equivalent, with exposure to other functions of the AP process preferred.
• Effective analytical, reconciliation, and reasoning skills, including summarizing information and clearly identifying key elements, trends, results, or relationships.
• Ability to identify the source of challenges and exercise initiative using good judgment to make decisions and provide solutions.
• Ability to handle and analyze large amounts of data accurately while maintaining timelines/deadlines/resources and adjusting with job objectives.
• Strong proficiency with Microsoft Office software (Outlook, Word, Excel, Teams, Access, etc.).
• Strong attention to detail and excellent interpersonal skills.
• Strong written and verbal communication skills.

Compensation & Benefits

• Estimated pay range: $2,475.00 - $4,125.00 (actual pay rate may vary by location based on qualifications and prior experience).
• Estimated ranges are displayed as monthly for salaried roles or hourly for all other roles; this role is bonus or incentive plan eligible.
• Benefits include: health, dental, vision, paid time off, life insurance, and a 401(k) with a company match, plus additional enhancements such as mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, and community involvement opportunities.

Equal Opportunity

Equal opportunity employer and government contractor. Requirements include 41 CFR 60-300.5(a) and 41 CFR 60-741.5(A). Equal employment employer for F/M/Disability/Vet/Sexual Orientation/Gender Identity.