Fiscal Support Specialist

Overview

Location: Remote / Independent Work Location, with virtual reporting to Baltimore, MD
Employment Type: Contract (Full-Time, 40 hrs/week)
Contract Term: On or about August 1, 2026 – January 31, 2027
Pay: $22.00/hour
Note: No third-party recruiters.

This role supports a state education agency's Out-of-School Time (OST) Team within the Division of Student Support and Federal Programs. The Fiscal Support Specialist will assist with implementing grant fiscal requirements for the 21st Century Community Learning Centers (CCLC) program, managing reimbursement invoice pipelines, and reconciling financial requests from subgrantees to ensure compliance under the Every Student Succeeds Act (ESSA).

Responsibilities

• Receive, review, and log incoming invoices related to grant activities
• Verify completeness, accuracy, and supporting documentation of invoices
• Identify discrepancies and follow up with subgrantees or program staff
• Track invoice status from receipt through approval and payment
• Reconcile processed payments against financial system records
• Maintain audit-ready records of expenditures, receipts, and payment confirmations
• Support monitoring activities by gathering financial documentation
• Enter invoice and payment data into financial/grant management systems
• Maintain organized digital and physical fiscal files
• Update tracking sheets, summaries, and dashboards
• Assist with month-end and quarter-end financial reporting
• Prepare and submit documentation for federal review processes
• Respond to reviewer requests for clarification
• Coordinate communication between program staff, subgrantees, and federal reviewers
• Participate in monitoring visits, audits, or compliance checks
• Ensure fiscal documentation meets required standards
• Maintain confidentiality and data integrity of financial records
• Assist with identifying errors, trends, or areas needing correction
• Provide general administrative support to the grants management team
• Assist with training subgrantees on invoice submission requirements
• Help prepare financial reports and briefing materials
• Provide weekly updates to program leadership and participate in weekly fiscal compliance meetings

Required Qualifications

• 1–3 years of experience in accounts payable or invoice processing
• 1–3 years of experience in fiscal support or administrative support
• Experience with financial management or grant management systems
• High school diploma or GED
• Intermediate proficiency in Microsoft Excel or other data-tracking software
• Strong attention to detail and accuracy
• Strong written and verbal communication skills

Preferred Qualifications

• Experience working with federal or state grants
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or related field
• Coursework in bookkeeping, government/nonprofit accounting, or business math

Equal Employment Opportunity

The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law.