Foster Care Billing Specialist

Overview

This role supports foster care financial operations by generating payables and receivables, processing invoices and reimbursement requests, reconciling payments, and assisting with documentation for state-related reporting. Responsibilities include supporting programs across Georgia locations and coordinating with state and internal accounting teams.

Responsibilities

• Generate payables and receivables for foster care programs.
• Create and submit invoices for foster care (all Georgia offices) and MAAC.
• Record payments received from the State of Georgia Regional Accounting Office, County DFCS offices, and MAAC in Extended Reach; submit backup to the HQ Accounting department.
• Match payments with invoices to ensure correct amounts were paid.
• Manage accounts payables and receivable for all foster care children being served by Georgia office locations.
• Process reimbursement requests to foster parents.
• Submit requests to refund the State of Georgia Regional Accounting Office and County DFCS offices when there is an overpayment.
• Collect outstanding payments from the State of Georgia Regional Accounting Office, County DFCS offices, and MAAC.
• Assist foster parents with payment problems.
• Support foster parents with required documentation (e.g., original receipts) needed for reimbursement submissions to the State of Georgia Regional Accounting Office, County DFCS offices, and MAAC.
• Maintain weekly records and report monthly “estimated” revenue for foster care (all Georgia locations).
• Generate daily payables for clothing and other miscellaneous expenses provided for each foster child.
• Review monthly R&E reports for all locations serving foster care to ensure there are no discrepancies or errors.
• Train new staff on foster care financial policies and procedures and navigating the Extended Reach database.
• Evaluate invoicing issues with the State of Georgia Regional Accounting Office, County DFCS offices, and MAAC.
• Communicate with the supervisor about ways to resolve invoicing issues.
• Communicate with HQ Accounting regarding payments, outstanding payments, and corrections that need to be posted for Foster Care, MAAC, and TFC.
• Record monthly expenses and revenue reports to help prepare the annual cost report submitted to the State of Georgia.
• Attend annual training with the State of Georgia regarding requirements for the annual cost report.
• Prepare annual cost reports for Atlanta, Athens, Augusta, and Savannah foster care programs.
• Assist with annual budget preparation for all foster care programs.
• Facilitate ongoing foster care financial training for current staff and foster parents.
• Perform other duties as assigned.
• Essential responsibilities may vary based on the specific needs of each program/department.
• May be required or asked to participate in a sponsored event.

Requirements

• Associate’s degree in accounting or related field of study from an accredited college.
• One (1) to three (3) years of experience in a related position.
• Billing/invoicing experience required.
• Proficiency in tying, MS Word, Excel, AMS, Extended Reach, Sharepoint, and Evolve.
• Knowledge of office practices, procedures, and business equipment.
• Demonstrate organizational and communication skills.
• Must be reliable with time-sensitive deadlines and tasks.
• Computer skills sufficient to perform essential functions, including knowledge of Microsoft Office Suite.
• Must be 21 years old with a valid driver’s license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of the organization.
• Must pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate coverage.
• Pass a criminal history screen, including state and local child protection agency registries.
• Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity.

Preferred Qualifications

• Bachelor’s degree in accounting or related field of study.

Compensation & Benefits

• Comprehensive health insurance (medical, dental, and vision).
• 403(b) retirement plan with employer match eligibility.
• Generous time off: 11 paid holidays, PTO Your Way, paid parental leave, separate sick and paid absence banks.
• Access to education reimbursement for those that qualify.
• Comprehensive employee assistance and wellness program.
• Employer-paid long-term disability and group term life insurance.
• Training, professional development, and career growth opportunities.

Location

• Georgia (all Georgia offices and foster care programs including Atlanta, Athens, Augusta, and Savannah).