Fund Administration Analyst

Overview

This role involves supporting the day-to-day operational, financial, and administrative activities of program funds. The Fund Administration Analyst ensures accurate fund disbursement and accounting, compliance with regulatory requirements, timely reporting, and coordination with internal teams and external stakeholders. The position plays a key role in maintaining operational efficiency and supporting program objectives.

Responsibilities

• Process transactions and maintain accurate financial records related to fund operations.
• Assist with reconciliations and prepare monthly financial reporting.
• Ensure compliance with fiduciary responsibilities and regulatory requirements.
• Investigate financial discrepancies and collaborate with internal audit, compliance, and legal teams to mitigate risk.
• Support regulatory compliance through audits and operational oversight.
• Identify opportunities to improve fund administration processes by enhancing workflows and implementing best practices.
• Support operational efficiencies within fund administration.

Requirements

Qualifications

• High school diploma or equivalent required; Associate or Bachelor’s degree in accounting, finance, economics, or a related field preferred.
• 1–3 years of experience in fund administration, investment management, accounting, financial services, or a similar role.
• Strong knowledge of fund structures, accounting principles, and financial reporting is desired.
• Proficiency with Microsoft Office Suite (Word, Outlook, Teams, etc.) and financial software systems such as QuickBooks Online is required.
• Advanced Excel skills are highly desired.
• Experience with Adobe, Bill.com, Harvest, and Click-up software is highly desired.

Competencies

• Detail-oriented with strong attention to quantitative and formatting accuracy.
• Effective time management skills; able to work quickly and accurately while meeting deadlines.
• Critical thinking and sound judgment in organizing work and setting priorities.
• Ability to handle sensitive information with discretion and confidentiality.
• Self-starter with initiative and resourcefulness.
• Clear and concise communication skills, both verbal and written.
• Digital literacy and ability to leverage technology to improve processes.
• Analytical mindset with a focus on process improvement.
• Strong interpersonal skills for collaboration with internal and external teams.
• Emotional intelligence, including self-awareness and relationship management.
• Solutions-oriented problem-solving skills.
• Adaptability to changing business needs and ability to operate with ambiguity.
• Reliability and accountability in supporting team projects and responsibilities.
• Flexibility to thrive in a fast-paced, dynamic environment with multiple priorities.

Compensation & Benefits

• Medical, dental, vision, and Flexible Spending Account (FSA) plans
• Long-term Disability insurance
• Basic Term Life and Accidental Death & Dismemberment (AD&D) insurance
• 401(k) plan with company matching
• Employee Assistance Program
• Unlimited vacation time for full-time employees
• Paid sick leave
• 11 paid holidays, including Farmworkers Day and Juneteenth
• Monthly stipend for phone, internet, and office supplies
• Office setup allowance
• Opportunities for career growth

Location and Work Hours

• Standard hours: Monday through Friday, eight hours per day.
• Position is mostly remote with occasional travel required.
• Up to 5% local and domestic travel may be necessary.