Grant Accountant

Overview

A national conservation organization focused on protecting and restoring cold-water fisheries and their watersheds is seeking a Grant Accountant. This role serves as the primary liaison between conservation programs in Arizona and New Mexico and the Accounting and Compliance department based in Arlington, VA. The position involves managing accounting and grants compliance tasks, supporting budgeting and financial reporting, and ensuring grant adherence.

Responsibilities

• Develop a thorough understanding of project operations, revenues, expenditures, and grant compliance requirements.
• Assist program staff in developing budgets for proposals and preparing proposals and reports for public and foundation funders and private donors.
• Review grant language and agreements to set up grants, assist with execution of grant documents, and maintain a digital grant file archive.
• Maintain a list of grants and schedule of grant due dates; collaborate with project managers to prepare financial reports and invoices on time.
• Prepare grant invoices and supporting documentation; assist national accounting staff with invoice entry and accounts receivable adjustments.
• Prepare re-classifying journal entries.
• Prepare and/or review compliance forms such as SF425 or SF270 invoicing.
• Monitor and analyze project and program expenses with project managers to ensure alignment with grant requirements and budgets.
• Process incoming revenue and reimbursements; coordinate with program and accounting staff to ensure proper revenue recognition.
• Assist with grant reconciliation and closeout at project end; conduct annual project reviews at fiscal year-end.
• Facilitate and assist with annual budget development for Arizona and New Mexico programs.
• Assist with audit preparation and respond to audit requests.
• Collaborate with program and accounting staff to create training materials and improve internal processes and systems.
• Support conservation staff in meeting procurement rules and standards.

Requirements

• Bachelor’s degree in business, accounting, or related field.
• 3–5 years of experience in accounting or finance.
• Strong analytical skills with the ability to identify and correct problems.
• Understanding of nonprofit grant accounting functions.
• High attention to detail and accuracy with self-review of work.
• Excellent oral and written communication skills; strong organizational and interpersonal abilities.
• Self-directed and motivated; capable of managing multiple complex assignments and meeting deadlines independently and collaboratively.
• Experience administering federal and state grants; familiarity with USDA and Department of the Interior programs (e.g., US Forest Service, Bureau of Land Management, Bureau of Reclamation, US Fish and Wildlife Service) is a plus.
• Knowledge of applicable federal regulations such as FAR, OMB Circulars, and AIDAR.
• Availability to work during Mountain Time hours.
• Interest in conservation, water, or fisheries is beneficial.

Compensation & Benefits

• Full-time position with a generous benefits package.
• Compensation is based on qualifications, location, internal equity, and market data.

Location

• The role supports programs in Arizona and New Mexico and requires coordination with the accounting department in Arlington, VA.
• Infrequent job-related travel may be required.