Grant accountant

Overview

The organization is seeking a Staff Accountant, Special Projects to process special project invoices and support compliant, timely accounts payable operations.

This role partners across program, grant, and accounting teams to manage vendor payments, maintain strong documentation, and support grant-related financial processes.

Responsibilities

Accounts Payable and Invoice Processing

• Review vendor invoices to ensure compliance with grant terms and internal requirements.
• Enter invoices into NetSuite and confirm complete supporting documentation is attached.
• Process adequately documented accounts payable invoices in accordance with organizational policies and established timelines.
• Process weekly check runs to support timely vendor payments.
• Resolve payment issues and respond to vendor inquiries as needed.
• Monitor the accounts payable email inbox and respond to questions from internal staff and vendors.
• Work within vendor portals to submit online payments and ensure timely recording in the accounting system.
• Process journal entries in NetSuite as needed, including entries related to online payments.

Vendor and Contract Management

• Maintain current vendor information on file, including W-9 documentation and ACH payment details.
• Build and manage strong relationships with internal staff and external vendors to provide excellent customer service.
• Update vendor contract information and track remaining payments against approved agreements.
• Process Forms 1099 for all eligible vendors.

Cross-Functional and Grant Support

• Partner with program staff and the Grant Management team to obtain invoice approvals for payment.
• Coordinate information sharing between the organization and the Prime organization, including regular payment reporting.
• Collaborate with the Director of AP & AR to support cash requests from Prime and drawdowns from the payment management system with appropriate reviews and approvals.
• Partner with Contracts and Grant Stewards teams to ensure procurement policies are followed.

Requirements

• 3 to 5 years of relevant accounts payable experience in a fast-paced organization.
• Experience working on federal grants.
• Proficiency in Microsoft Excel, Microsoft Word, and database applications; familiarity with accounting software such as NetSuite is helpful.
• Experience working with nonprofit organizations or in cost accounting.
• Knowledge of general accounting principles and practices.
• Strong organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, work under pressure, and meet deadlines.
• Detail-oriented, collaborative, proactive, and committed to continuous learning.

Preferred Qualifications

• Passion for the organization’s mission and North Star, with the ability to apply core values across day-to-day work.
• Ability to steward inclusion, belonging, and well-being values and practices in daily work.
• Values building positive and collaborative relationships with others, including people whose identities and backgrounds differ from your own.

Compensation & Benefits

• Hiring range: $68,000 - $85,000 annually
• Starting salaries for new hires will be determined based on a combination of relevant experience and market demands.

Benefits include a comprehensive benefits program that includes flexibility and choice.

The role supports work arrangements using office space in Boston, Oakland, and Washington, DC, including in-person or hybrid use, or fully remote work. The organization offers an annual home office stipend to all regular full-time and part-time employees. New employees receive office equipment as needed.

Location

Offices are located in Boston, Oakland, and Washington, DC. Employees are welcome to work in-person or hybrid using office space, or completely remote.

Additional Information

• Applications are accepted through August 22nd, 2026 (11:59pm).
• Positions are not eligible for employer-visa sponsorship or open to F-1 student visa holders.