Grant Business Specialist

Overview

This role involves leading the design, implementation, and tracking of grant activities under the Director of Community Health, supporting funders in achieving public health initiatives. The position focuses on improving efficiency, cost-effectiveness, and operational quality through project work, consultation, training, and reporting.

Responsibilities

• Grant expenditures (30%): Coordinate with Accounting, Philanthropy Operations, and other departments to ensure grant awards and payments are processed correctly. Provide technical guidance for financial tracking and reporting. Review grant expenditures for accuracy, appropriate supporting documentation, and compliance with grant/contract requirements and applicable laws and regulations prior to reimbursement requests.
• Reporting and invoicing (30%): Ensure grant/contract reporting and invoicing deadlines are met by maintaining a comprehensive deadlines reminder system and notifying appropriate staff of upcoming report and activity deadlines. Confirm reports are filed correctly and on time. Prepare timely and accurate financial reports for each award as required by the individual award letter or contract. Provide grant leaders with regular budget vs. expenditures reports to plan future activities and maximize efficient use of funding.
• Grant/contract setup and closing (20%): Provide technical guidance to System, Division, and local staff on grant and contract administration. This includes interpreting grant agreements and contracts, reviewing federal regulations, developing processes for reporting and reimbursement, budget revisions, and handling personnel and scope changes. Determine grant/contract personnel roles and responsibilities and deliver grant administration training/retraining for relevant staff. Coordinate and facilitate grant kick-off meetings for new awards, including educational in-services, workflow determination, budget summaries, and setting roles and responsibilities.
• Audit (15%): Maintain complete electronic auditable files with detailed financial records for each grant/contract, ensuring files are accurate and available promptly upon request. Participate in audits, including single audits and grantor site visits, serving as a resource as needed.
• Other duties (5%): Perform other duties as assigned.

Requirements

Required

• Bachelor’s degree in Business-related, Accounting, Finance, or related field, or three to five years of grant-related financial management experience
• Minimum of three years of successful professional experience in grant/contract accounting or management with federal, state, and private funding

Preferred Qualifications

• Experience working within a complex hospital system with multiple facilities or entities

Compensation & Benefits

• Posted compensation range: $32.38 - $48.17 /hour (reasonable estimate based on circumstances at time of posting)
• Employment type: Full-time
• Hours/pay period: 80
• Weekly schedule: 8:00am - 5:00pm
• Shift: Day
• Total rewards may include medical, prescription drug, dental, vision, life insurance, paid time off (full-time benefit-eligible team members may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefits including 401(k), 403(b), and other defined benefits offerings (as may be amended from time to time).

Location

• Remote: Yes
• Travel: No

Application Details

• Posted: Sep 29, 2026
• Application deadline: Oct 13, 2026