Grants Administrator II

Overview

This role manages grant-related activity for an assigned portfolio of research departments at a vision-related academic organization (Mass Eye and Ear). The position provides guidance, resolves issues, and supports the research proposal submission and application process. Responsibilities include assisting with budget development, interpreting sponsor requirements, and ensuring proposals meet sponsor and institutional guidelines and regulations. In some cases, the role may be eligible for institutional signature authority to sign on behalf of enterprise institutions.

Responsibilities

• Process and prepare research grant proposals, awards, and related transactions, maintaining grant/contract records in compliance with institutional and research sponsor requirements.
• Prepare budgets, justifications, and materials for financial reporting.
• Review proposals for compliance with sponsor and organizational guidelines; verify that sponsor requirements are met.
• Monitor expenditures and ensure budgetary compliance, including identifying and evaluating excessive charges; advise on the allowability of costs to be charged to grants.
• May be eligible for Institutional Signing Authority (subject to manager discretion and delegation).
• Use organizational research financial management applications to manage workflow and develop queries and reports.
• Assist the manager with review of Grant Administrator 1 work and quality control review of data.
• Perform other duties as assigned.
• Comply with all policies and standards.

Qualifications

Education

• Associate's degree required
• Bachelor's degree preferred

Experience

• At least 2–3 years of research administration experience required

Knowledge, Skills, and Abilities

• Proficiency in spreadsheets, databases, accounting, and other computer applications
• Excellent verbal and written communication, interpersonal, and problem-solving skills
• Strong organization and coordination skills
• Ability to work with large financial data sets with accuracy
• Working knowledge of research agency, sponsor, and organizational funding guidelines and policies
• Good negotiation skills
• Ability to make independent judgments and resolve problems
• Ability to manage a busy workload and reprioritize as needed

Compensation & Benefits

• Pay range: $75,670 - $92,570.40/Annual
• Base pay is determined using skills, relevant experience (if applicable), education, certifications, and other essential factors
• Comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable, and recognition programs

Location & Schedule

• Location: 243-245 Charles Street
• Scheduled weekly hours: 40
• Work shift: Day (United States of America)
• Employee type: Regular
• Remote work: Full-time remote role with one onsite meeting per year
• Schedule: Monday through Friday, eastern business hours required
• Remote work requirement: Stable, secure, quiet, HIPAA-compliant workspace; confirmed via Microsoft Teams video for all employees

EEO Statement

Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Reasonable accommodations are available for applicants with disabilities to participate in the job application or interview process and to perform essential job functions.