Grants and Contract Financial Analyst

Overview

This role is responsible for all post-award financial functions for an assigned contract and grant portfolio. The Grants & Contract Financial Analyst partners closely with the Principal Investigator (PI) and program staff to support timely and accurate budget management, expenditures, and projections.

Responsibilities

• Manage all income, contract, donor, and grant accounts within the portfolio, including deposits, balances, and authorization of expenses.
• Serve as the primary post-award point of contact for PI issues, including reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, and financial planning.
• Track budgets, actuals, and projections using the internal forecast model and ensure all workbooks remain up to date.
• Review and reconcile monthly accounts to actual expenditures.
• Maintain a master reconciliation workbook for all portfolio accounts in accordance with the RAF template.
• Manage and maintain centralized post-award files in accordance with RAF policies and procedures.
• Oversee the closeout process and checklist for portfolio accounts, ensuring funds are spent and allocated appropriately and that unspent purchase orders are closed out.
• Collaborate with PIs and RAF staff on budget preparation.
• Generate and distribute reports on a regular basis as assigned and needed.
• Interface with internal stakeholders (including Department Administration, Research Services leadership, Division staff, Grants Administration, Purchasing, Accounts Payable, Payroll, and other Hospital/University departments) and external organizations to support an efficient post-award process.
• Develop and monitor annual budgets for divisions, Pediatric Research Services, and/or PIs within the portfolio.
• Manage payroll information for staff and faculty within the portfolio, including turnaround changes and PAF changes.
• Maintain centralized personnel files, including PAFs, PAF changes, SARFs, onboarding paperwork, and annual performance reviews.
• Collaborate with PIs regarding employee hiring.
• Orient and advise faculty, staff, students, residents, and fellows on financial policies and procedures in RAF, the department, the hospital, and the university; refer issues to appropriate parties as needed.
• Assist with pre-award processes as needed, including budget creation.
• Attend and participate in meetings, including Research Administration-Pediatrics, Departmental Administrator, Pediatric Research Taskforce Meetings, Pediatric Research Leadership Meetings, and related research meetings.
• Perform other duties as needed or required.
• Follow all policies and procedures outlined by RAF.
• Conform to hospital standards of performance and conduct, including those pertaining to patient rights, to support customer service and patient care.
• Use hospital Values as a basis for decision-making.
• Follow established hospital infection control and safety procedures.

Requirements

• Bachelor’s degree in a related field and 3+ years of experience.
• An appropriate combination of education, certifications, and/or relevant work experience will be considered.

Experience

• Minimum 3 years of financial, grant administration and/or budget management experience required, preferably in healthcare or non-profit.

Knowledge, Skills, and Abilities

• Knowledge of federal and non-federal grants.
• Knowledge of programs and Grants Administration policies and practices.
• Ability to work independently and exercise independent judgment.
• Ability to anticipate objections and plan appropriate responses; ability to perform and lead effectively in stressful situations and solve problems as they occur.
• Exceptional organization with the ability to manage multiple projects, prioritize, and meet deadlines.
• Proficiency with standard office software (e.g., MS Word, Excel, web browser).
• Excellent communication and interpersonal skills to interact effectively with a multi-layered interdisciplinary team and external contacts.
• Outstanding communication skills.
• Dedicated team player with willingness to learn and share knowledge.

Compensation & Benefits

• Compensation Range: $53,000.00–$77,000.00
• This range is an estimate based on minimum job qualifications and may vary based on education, experience, skills, and certifications/licensures relevant to the role, as well as business/organizational needs, internal equity, and market competitiveness.
• Total compensation includes generous benefits, including medical, dental, vision, pharmacy, discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.
• Note: This range is based on Boston-area data and is subject to modification based on geographic location.

Location

Boston-area (range based on Boston-area data; may be modified by geographic location).

Equal Opportunity

Equal Opportunity Employer/Disabled/Veterans.

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