Grants & Contracts Analyst

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Posted Oct 21, 2026

Remote · US · ask about Worldwide Full Time

$55.1K – $96.8K/yr

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Overview

This role supports sponsored funding management for a $24 million NIH project (BICC: Hepatitis B and HIV Consortium), including 4 international sub awards and 9 domestic sub awards. The Grants & Contracts Analyst provides professional-level sponsored funds management, with primary responsibility for both pre-award and post-award activities. This is an exempt position.

Responsibilities

Partner with departmental faculty, budgetary staff, and the Office of Research Administration to plan and develop application submissions to federal offices, private agencies/foundations, and commercial companies.
Understand and apply institutional policies for the pre-award grant process and sponsor guidelines.
Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and ORA for signature, ensuring accuracy, content quality, and adherence to all relevant guidelines.
Provide instruction and preparation assistance for grant application procedures.
Serve as a liaison between research units, central offices, and funding agencies.
Review budgets and related justification for completeness and appropriateness, ensuring applicable and indirect costs are applied; may provide groundwork for subcontract negotiations.
Ensure compliance across grant and contract management activities, including sponsor guidelines, internal protocols, accurate protocol information in grant documents, and conflicts of interest.
Manage assigned grant submissions to ensure timeliness and accuracy.
Provide ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators and departmental leadership.
Assist with closeouts as needed.
Coordinate award setup in the designated department/division after a grant number is assigned, including reviewing awards, verifying setup, and ensuring appropriate personnel are configured.
Complete post-award responsibilities such as budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and finalizing paperwork related to subcontract setup.
Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
Provide information and direct assistance required to complete contract and grant closeouts.
Perform other duties as assigned.

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Job Scope and Complexity

Works independently most of the time, with support from the Principal Investigator (PI) and/or senior/management-level grants & contracts professionals on increasingly complex grants/contracts.
Provides standard professional administrative guidance on protocols, regulations, and guidelines to PI and other scientific/research professionals within the department.
May interact with external research and administrative professionals.

Types of Sponsored Awards

Intermediate-level responsibility for independent management of simple to moderately complex grants/contracts, including awards from NIH, NSF, DOD, and NASA.
Awards may include detailed budgets, subawards, and special instructions in RFA, career awards, training awards, multi-project grants, complex foundation grants, subawards from other institutions under their federal pass-through grants, and pharmaceutical company clinical trials.

Minimum Qualifications

Bachelor’s Degree.
Two years of administrative and/or budgeting experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the equivalency formula.