Grants Financial Analyst II (Remote) - Department of Medicine

Overview

This position involves performing post-award grant activities with moderate supervision. In some cases, the role may assist with pre-award activities under supervision/oversight.

Location & Schedule

• Location: Remote, US
• Scheduled Hours: 40
• Working Conditions: Normal office environment; typically sitting at a desk or table; repetitive wrist, hand, or finger movement; office equipment.
• In-Person Attendance: Primarily remote, with occasional in-person attendance on campus for mandatory meetings.

Responsibilities

• Serve as a liaison to accounting departments to resolve accounting issues and manage year-end processes.
• Track and maintain an online database of grants submitted, awarded, rejected, etc.
• Work with PIs to provide fund management and make necessary budgetary changes.
• Approve purchasing documents and guide purchasing staff on appropriate expenditures according to specific grant policies.
• Update and forecast grant expenditures for faculty grant portfolios.
• Ensure timely implementation of contracts and subcontracts by managing processes, examining information, and complying with necessary requirements of OSRS.
• Create, address, and process correspondence of moderate to high complexity with granting agencies, including inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests.
• Obtain signatures and forward grant financial status reports to PIs and senior leadership.
• Monitor invoices for outgoing subawards.
• Coordinate internal and external support requests for grant-related information, including current biosketches, trainee information, human/animal protocol approvals, and other support.
• Manage grant account closure, including submitting final progress reports and final invention statements (if applicable) to the appropriate agency.
• Assist with day-to-day management of departmental grant financial operations, including (but not limited to) accounts payable, accounts receivable, program budgets, revenue reconciliation, financial reporting, and analysis.
• May assist with pre-award activities, including:
  • Coordination of proposal submission (gathering all materials from collaborating researchers and teams)
  • Coordination and development of proposal budgets and justifications
  • Monitoring and adjusting Other Support documents
  • Tracking report due dates and coordinating on-time submission of all required materials
  • Maintaining knowledge of regulatory compliance and agency/university guidelines
  • Recording and reporting on proposal and award history
• Perform other duties as assigned.

Requirements

• Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Work Experience: Relevant experience (2 Years)
• Certifications/Professional Licenses: No specific certification/professional license is required.
• Driver’s License: A driver’s license is not required.

Preferred Qualifications

• Knowledge of SUBS system.
• Knowledge of agency guidelines.

Skills

• Accounting Processes
• Analytical Thinking
• Computerized Accounting
• Grant Administration
• Grants Accounting
• Interpersonal Communication
• Microsoft Excel
• Microsoft Office
• Microsoft Word
• Oral Communications
• Written Communication
• Adobe Acrobat
• Workday Software

Compensation & Benefits

• Grade: G11
• Salary Range: $53,100.00 - $90,600.00 / Annually

Benefits (Highlights):

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, EAP, financial resources, access to dietitians, and more.
• 4 weeks of caregiver leave to bond with a new child; family care resources for continued childcare needs; adult care support resources.
• Tuition assistance for you and your family, including dependent undergraduate-level college tuition up to 100% at the university and 40% elsewhere after seven years.

Pre-Employment Screening

External candidates receiving an offer will be required to complete pre-employment screening, which may include criminal background checks and, as applicable, other background checks, drug screening, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. Offers are contingent on successful completion of required screening.

EEO Statement

The employer is committed to equal employment opportunity and provides equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.