Grants Financial Analyst II (Remote) - Department of Medicine

Overview

Remote (US)

Scheduled Hours: 40

This position performs post-award activities with moderate supervision. It may also support pre-award activities with supervision/oversight.

Responsibilities

• Serve as a liaison to accounting departments to resolve accounting issues and manage year-end processes.
• Track and maintain an online database of grants submitted, awarded, rejected, and related statuses.
• Work with Principal Investigators (PIs) to manage funds and make necessary budgetary changes.
• Approve purchasing documents and guide purchasing staff on appropriate expenditures according to specific grant policies.
• Update and forecast grant expenditures for faculty grant portfolios.
• Ensure timely implementation of contracts and subcontracts by managing processes, reviewing required information, and complying with necessary requirements of OSRS.
• Create, review, and process correspondence of moderate to high complexity with granting agencies, including inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests.
• Obtain signatures and forward grant financial status reports to PI and senior leadership.
• Monitor invoices for outgoing subawards.
• Coordinate internal and external requests for grant-related information, including current biosketches, trainee information, human/animal protocol approvals, and other required support.
• Manage grant account closure, including submitting final progress reports and final invention statements (if applicable) to the appropriate agency.
• Assist with day-to-day management of departmental grant financial operations, including accounts payable, accounts receivable, program budgets, revenue reconciliation, and financial reporting and analysis.
• Support pre-award activities as needed, including:
  • Coordinating proposal submission and gathering required materials from collaborating researchers and teams
  • Coordinating development of proposal budgets and justifications
  • Monitoring and adjusting Other Support documents
  • Tracking report due dates and coordinating on-time submission of required materials
  • Maintaining knowledge of regulatory compliance and agency/university guidelines
  • Recording and reporting proposal and award history
• Perform other duties as assigned.

Working Conditions

• Normal office environment.
• Physical effort: typically sitting at a desk or table; repetitive wrist, hand, or finger movement.
• Equipment: office equipment.

Requirements

• Bachelor’s degree, or a combination of education and/or experience may substitute for minimum education.

Preferred Qualifications

• Knowledge of SUBS system.
• Knowledge of agency guidelines.

Skills

Accounts Processing, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Grant Administration, Grants Accounting, Interpersonal Communication, Microsoft Excel, Microsoft Office, Microsoft Word, Oral Communications, Workday Software, Written Communication

Compensation & Benefits

Salary Range: $53,100.00 - $90,600.00 / annually (base salary within a given job grade; individual rates determined by qualifications, performance, equity, market rates, and department budget).

Benefits include:

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution retirement savings plan (403(b)) with employee and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, EAP, financial resources, access to dietitians, and more.
• 4 weeks of caregiver leave to bond with a new child; family care resources for continued childcare needs.
• Tuition assistance for employees and eligible family members: up to 100% for dependent undergraduate-level college tuition at the university; 40% elsewhere after seven years.

Location

Remote, US

Additional Information

Grade: G11

Pre-employment screening is required for external candidates receiving an offer, including a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. Offers are contingent upon successful completion of required screening.

All qualified individuals must be able to perform the essential functions of the position satisfactorily, and reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Equal opportunity statement: The employer is committed to equal employment opportunity and prohibits discrimination based on race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.