Home-Based Bookkeeper

Overview

The organization is seeking a Home-Based Bookkeeper to support a U.S.-based business in the promotional products industry. This is a full-time role focused on owning day-to-day accounting operations and maintaining accurate financial records across an industry-specific ERP and QuickBooks.

Responsibilities

• Work daily in the company’s promotional products ERP (Syncore) and QuickBooks
• Keep orders, invoices, and payments aligned between both systems

Accounts Payable

• Enter vendor and supplier invoices into the ERP and QuickBooks
• Review, sort, and allocate UPS bills to the correct orders and accounts
• Prepare the weekly check run based on cash flow
• Communicate with suppliers to resolve billing questions and discrepancies

Accounts Receivable

• Invoice clients and send out receivables
• Record incoming payments received via email, check, Paya, and Authorize.net
• Perform daily bank deposits as required
• Make routine collection calls and follow up on past-due accounts
• Issue past-due notices and customer statements
• Handle credit requests and conduct credit references when required

Credit Cards and Reconciliations

• Record company credit card transactions
• Reconcile monthly credit card statements
• Complete monthly bank reconciliations

Payroll and Commissions

• Assist with payroll processing
• Help prepare sales commission reports for payroll

Tax and General Ledger

• Prepare and file sales tax reports with the states on schedule
• Manage the general ledger, including entries, coding, and month-end accuracy

Administration

• Handle filing, record keeping, and data entry
• Perform other accounting and administrative duties as assigned

Required Core Competencies

• Organizational & Time Management: Effectively manages multiple tasks while meeting strict deadlines
• Attention to Detail: Maintains high accuracy in financial records and reports
• Communication Skills: Communicates clearly and professionally with clients and internal teams
• Problem Solving & Analysis: Identifies discrepancies and resolves financial issues efficiently
• Accounting Knowledge: Strong understanding of accounting principles, regulations, and procedures

Requirements

• Education: Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred, or equivalent experience
• Experience: 2+ years of full-cycle bookkeeping experience (AP, AR, reconciliations, general ledger). Background in the promotional products, apparel, or distribution industry is an advantage
• Language Proficiency: Strong verbal and written English communication skills
• Working schedule: Ability to work overnight/graveyard shifts in Philippine time or within US operating hours

Technical Skills

• Proficient in QuickBooks (training will be provided for Syncore)
• Proficient in Microsoft Excel or Google Sheets
• Working knowledge of U.S. sales tax filing and payroll support
• Experience with Syncore or another promotional products/apparel ERP is preferred
• Experience with Authorize.net, Paya, or similar payment gateways is preferred
• Strong awareness of fraud detection and financial safety practices
• Discretion in handling confidential financial and payroll information

Compensation & Benefits

• Salary Range: PHP 45,000 - 50,000
• Job Type: Full-time
• Work Shift: 8:00 AM - 5:00 PM CST (USA)
• Workdays: Monday through Friday (USA)

Benefits include:

• Government-mandated benefits employer share
• Internet stipends upon regularization
• HMO Coverage upon regularization (with an option to enroll as early as Day 1)
• PTO credits and service incentive leaves
• Company-provided career skills training courses
• Major spring and winter company live events
• Monthly employee appreciation virtual events
• Permanent work-from-home setup
• Company equipment provided

Location

Home-based role supporting a U.S.-based company. Overnight/graveyard shifts may be required in Philippine time or within US operating hours.