Infrastructure & Capital Projects – Accounts Payable Accounting Assistant, ANS

Overview

This role involves supporting the Accounts Payable (AP) function within an infrastructure and capital projects environment. The position focuses on coordinating month-end close processes, managing vendor information, processing payments, and ensuring compliance with relevant regulations and company policies.

Responsibilities

• Assist in coordinating the AP month-end close process.
• Manage and maintain vendor information in the ERP system.
• Process all disbursements in accordance with approval requirements.
• Complete issuance of annual 1099 forms in compliance with IRS regulations.
• Maintain and produce documentation required for audits.
• Issue W9 forms as needed in compliance with IRS regulations.
• Explore automation opportunities to improve AP processes, reduce SLA times, minimize manual errors, and increase customer satisfaction.
• Develop and implement controls related to cash receipts and disbursements.
• Issue timely payments to vendors based on payment terms.
• Manage Positive Pay via the bank platform.

Requirements

• Familiarity with bookkeeping and basic accounting procedures.
• Proficiency in ERP systems, MS Office, databases, and accounting software.
• Strong and proactive communication skills to ensure timely approvals and adherence to company policies.
• High attention to detail with a focus on accuracy over speed.
• General accounting knowledge.
• Strong Excel skills with the ability to develop, manipulate, and manage complex spreadsheets.
• Strong analytical, problem-solving, and organizational skills.
• Ability to manage a high volume of invoices, inquiries, and payments.
• Ability to meet deadlines and deliver high-quality work.

Preferred Qualifications

• 3+ years of prior experience in an Accounts Payable role is preferred.

Compensation & Benefits

• Salary range: $40,000 - $50,000 per year.
• Compensation varies based on factors including office location, role, skill set, and experience level.
• Benefits vary by country and role.

Location

• Positions may be located in various U.S. states including Illinois, Maine, Minnesota, California, Colorado, District of Columbia, Maryland, Massachusetts, New York, New Jersey, Ohio, Virginia, or Washington.

Additional Information

• Applications will be accepted until August 31st.
• Candidates must have work authorization that does not require visa sponsorship now or in the future.
• Reasonable accommodations are available for persons with disabilities or religious observances during the hiring process and employment.
• The employer is an equal opportunity employer and does not discriminate based on age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, or any other protected status under federal, state, or local law.
• Applicants currently employed by a client or affiliated business may not be eligible.
• Criminal conviction history is not an absolute bar to employment.
• Additional notifications apply for California residents and those working in Los Angeles County.

Please note that all employment decisions and processes comply with applicable laws and regulations.