IT Financial Analyst

Overview

The IT Financial Analyst supports financial planning, governance, and operational excellence across the Information Technology organization. This role is responsible for budgeting, forecasting, financial reporting, and vendor spend management, including oversight of purchase orders, invoices, contract-related expenditures, and reconciliations with Finance.

This position provides leadership with clear reporting on departmental financial performance, commitments, and investment priorities. Responsibilities include analyzing spending trends, explaining budget variances, identifying optimization opportunities, and delivering data-driven insights to support strategic decisions.

Location

• Open to candidates located anywhere within the United States and may be performed remotely.
• Preference will be given to candidates located in or near Fairfax, Virginia or within commuting distance of an office.

Responsibilities

Budget Planning and Forecasting

• Build the department’s annual operating and capital budget with leadership, consolidating inputs from team leaders, vendor contracts, and known renewals into the format Finance requires.
• Maintain a rolling forecast that updates as commitments, renewals, and actuals land, and flag when year-end position drifts from plan.
• Model costs for proposed initiatives, headcount changes, and contract renewals so leadership can compare options before committing.
• Support the annual budget cycle calendar (submissions, reviews, revisions, and final load) on Finance’s schedule.

Spend Tracking and Reconciliation

• Own the IT budget tracker: build and maintain the workbook that consolidates Finance’s monthly files and maintain the department-side model for items Finance cannot supply (planned capitalizations, assets not yet on the register, multi-year tails).
• Run monthly Finance file intake after each close, including prepaid amortization ledger, fixed asset register export, intangible amortization schedule, and general ledger detail for recognition accounts.
• Reconcile departmental commitments and spend to Finance’s posted actuals at the general ledger and purchase order level; match prepaid contracts by purchase order number; resolve each variance to a named cause.
• Maintain the spend register so each line carries its own budget line, purchase order, vendor, contract term, and status.
• Identify miscoded, duplicated, or unbudgeted charges and drive corrections with Finance and Accounts Payable.

Purchasing, Invoicing, and Vendor Billing

• Prepare and submit purchase requisitions; confirm purchase orders are coded to the right account and budget line.
• Write the department’s commitment identifier into every purchase order description at creation to ensure Finance’s records match the tracker without manual crosswalk.
• Review vendor invoices for accuracy against contract terms, purchase order balances, and delivered work before approval, including managed service and time and materials billing.
• Verify outsourced delivery partner statement of work invoices against delivered scope and rate cards.
• Maintain the capitalizable versus expense split for each statement of work, including portions funded by other departments.
• Monitor purchase order balances, close or increase orders ahead of exhaustion, and prevent invoices from stalling due to lack of coverage.
• Administer the department’s purchase card program: collect receipts, code transactions, and reconcile monthly statements to budget lines and cardholders.
• Place and receive department orders through the Amazon Business ghost card account and reconcile monthly statements to requestors and budget lines.
• Serve as a point of contact with Procurement and Accounts Payable on payment status, disputes, and vendor setup.

Contracts, Subscriptions, and Asset Accounting

• Maintain inventory of software subscriptions, support agreements, and service contracts, including term dates, renewal notice windows, annual cost, and business owner.
• Provide leadership advance notice of upcoming renewals, including cost, usage/entitlement position, and negotiation history; deliver a full brief ahead of each major platform negotiation window.
• Prepare, track, and close authorizations for expenditure with the requesting team and Accounting, including supporting the business case, monitoring spend against the approved amount, and completing close out that places the asset on the register.
• Apply capitalization policy to classify spending as capital or operating expense; confirm what Accounting has placed on the amortization schedule and flag capitalized items missing from it.
• Track multi-year commitments and prepaid arrangements so future-period impact is visible in the forecast.

Reporting and Analysis

• Produce the monthly financial package for department leadership (budget vs. actual, forecast, commitments, and variance commentary).
• Attribute costs to initiatives, teams, and platforms in the portfolio tool so each program can see its run and build cost.
• Perform cost analyses on request, including total cost of ownership, vendor comparisons, build versus buy, and contract renewal scenarios.
• Build and maintain tools used for tracking and reporting, and document sources, calculations, and refresh procedures.

Collaboration and Process

• Partner with Finance, Procurement, and Accounts Payable and represent IT in month-end close and budget review activities.
• Document department financial processes and controls and maintain them so they remain effective through personnel changes.
• Maintain department records to meet internal and external auditor requirements; respond to Sarbanes Oxley technology control requests with Finance and Security.
• Coach team leads/project owners on budget ownership, purchasing procedure, and financial consequences of decisions.

Required Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or related field.
• 3–5 years of experience in financial analysis, budgeting, or accounting, with at least one year supporting a technology, engineering, or shared services department.
• Demonstrated experience reconciling departmental tracking to general ledger actuals and resolving variances.
• Working knowledge of the purchase order and invoice lifecycle, accruals, prepaid expense, and capital versus operating expense classification.
• Advanced Microsoft Excel proficiency, including building and maintaining models used by others.
• Ability to explain financial results clearly to non-financial audiences without jargon.
• Strong attention to detail and a record of catching errors before they reach Finance or leadership.

Preferred Qualifications

• Experience in a manufacturing environment.
• IT financial management experience, including software subscriptions and licensing, managed service and time and materials vendor billing, cloud consumption billing, or technology asset accounting.
• Familiarity with technology cost attribution frameworks (for example, Technology Business Management).
• Experience with JD Edwards or a comparable ERP procurement and accounts payable module.
• Experience building reporting in Power BI or a comparable tool.
• Progress toward a CPA, CMA, or equivalent certification.

Compensation & Benefits

• The current estimated compensation range in the U.S. is $58,000.00 - $95,700.00.
• Benefits (for eligible professionals, offered on the first day of employment) include:
  • Competitive compensation
  • Comprehensive insurance options
  • Matching contributions through the 401(k) plan and the share purchase plan
  • Paid time off for vacation, holidays, and sick time
  • Paid parental leave
  • Learning opportunities and tuition assistance
  • Wellness and well-being programs

Additional Information

• Applications are anticipated to be accepted through October 15, 2026.
• Employment in the U.S. is contingent upon successfully completing a background investigation.
• Qualified applicants will receive consideration for employment without regard to protected characteristics.
• Reasonable accommodations are available for qualified individuals with disabilities (application accommodation requests must reference the position ID).