Overview
This role involves full-cycle Job Cost Bookkeeper/Accountant responsibilities for an organization seeking a conscientious, diligent, thorough, detail-oriented professional. The position is full time and may be performed remotely and/or in the company’s San Diego, California office.
The position focuses on accounting functions including Accounts Receivable (A/R), payroll, timecards, bank reconciliations, credit card reconciliations, expense reports, and monthly close of books.
Responsibilities
- Invoice generation and tracking: Create and distribute invoices to customers and track invoice status.
- Payment recording: Record payments received from customers and apply payments to the appropriate invoices.
- Reconciliation: Reconcile A/R records with bank statements and other financial data.
- A/R aging reports: Analyze A/R data to identify outstanding invoices and assess risk of non-payment.
- Collections: Follow up with customers on overdue invoices and implement collection procedures.
- QuickBooks management and data entry: Manage QuickBooks and complete data entry for banking transactions, accounts payable, credit card transactions; sync timecards through HTS into QuickBooks and verify timecard accuracy with management; complete reconciliations.
- Employee setup and timekeeping updates: Set up new employees and update current employees in T-Sheets for job codes; coordinate with the Office Admin to verify employee information for both the accounting system and timekeeping system.
- Contract invoice processing: Prepare invoices for various contracts, submit them to customers on time, and maintain accurate A/R tracking and aging reports.
- Payroll processing and job costing: Process payroll and reconcile to timecards and books with proper job costing of labor and expenses.
- Expense report review: Review expense reports for per diem and perform math verification; verify employee time corresponds to travel.
- Spend plan and monthly status reporting support: Assist with spend plans and monthly status reports using financial inputs from customers and reconcile to billing.
- Bi-monthly payroll accuracy workflow: Process payroll twice a month by importing timesheet information into QuickBooks.
- Timesheet discrepancy management: Identify and resolve timesheet discrepancies promptly; collaborate with the Director of Operations to address unresolved items to ensure accuracy and completeness.
- Timesheet system maintenance: Add and remove associates in the timesheet system and assign appropriate charge codes.
- PTO tracking: Track and maintain accurate and complete PTO balances.
- Per diem and expense accuracy checks: Process expense reports and verify per diems for accuracy.
- Charge correctness assurance: Ensure contract associates working direct on contracts are charging time correctly.
- 401k actions: Process 401k retirement system actions by payroll date.
- Contract performance monitoring: Monitor contract performance, track deliverables (e.g., spend plans, MSRs), and prepare contract status reports.
- Contract recordkeeping: Maintain accurate contract records and documentation in accordance with company policies and government regulations.
Requirements
- Integrity, reliability, dependability, trustworthiness, sense of duty, principled behavior.
- Diligent, meticulous, attention to detail; exact, precise, thorough.
- Proficiency in QuickBooks and Excel.
- Minimum five years of professional bookkeeping/accounting experience.
- Experience with Microsoft Office 365 Suite, especially Teams and SharePoint, and also Outlook and Word.
Preferred Qualifications
- BA/BS degree in Accounting, Finance, or related field (plus), or equivalent workplace experience acceptable.
- Knowledge and experience with federal government contracts, including the FAR, government accounting, and job costing.
- Experience with both CPFF and T&M accounting.
Compensation & Benefits
Salary is competitive.
Benefits include:
- Very competitive salary and near-term opportunities for promotion and additional compensation.
- Medical / Dental / Vision health benefits.
- 401(k) contribution.
- Health savings account.
- Vacation.
- Stipend for residing in a HUBZone location.
- Relocation or small signing bonus.
- Earned performance bonus.
Location
- San Diego, California
- Remote work may be available.
Closing Date