Labor Compliance Coordinator

Overview

This role oversees the preparation and processing of weekly/monthly certified payroll reports and related documents for multiple states. Responsibilities include collecting and reviewing contracts, creating and maintaining job folders, and submitting required compliance documentation. The position also monitors the PW/CP log sheet.

Responsibilities

• Collect and review contracts on new jobs marked with CP, PW, or OCIP as they are awarded.
• Verify required documentation to determine compliance with applicable rules and regulations.
• Collaborate with the Analyst to complete audits and calculate underpayments/penalties/restitution owed.
• Add new jobs to Main Cert. Payroll & CA Cert. Payroll spreadsheets.
• Create electronic job folders on payroll drives and save all files related to prevailing wage, certified payroll, and OCIP.
• Prepare and submit compliance documents as needed prior to starting work on projects.
• Know and follow prevailing wage laws that apply by contract and location.
• Run weekly timesheet reports in Tenrox for all CP/PW jobs with on-site hours.
• Calculate prevailing wage rates, employee fringes, and save reports in the appropriate job folder.
• Email reports to payroll to help ensure employees are paid no less than the prevailing wages and fringe benefits stated in contracts.
• Calculate back pay when prevailing wages are missed or paid incorrectly.
• Email back pay calculations to the Payroll Specialist for restitution.
• Enter employee information, work classification, hourly rates, daily hours worked, wages and fringes paid, deductions/withholdings, and training/apprenticeship information when applicable.
• Run monthly reports for California PW jobs with on-site hours to calculate California Training Fund contributions owed.
• Submit forms with a check to the California Apprenticeship Council.
• Maintain project spreadsheets and job folders, keeping accurate notes and records of all tasks.
• Pay workers weekly and submit corresponding reports to certify that prevailing wage regulations are followed.
• Review and ensure accuracy of certified payroll documents.
• Stay current on reporting requirements to maintain compliance and avoid penalties and fines.
• Track changes and updates to state and federal labor compliance and prevailing wage regulations/standards; apply updates.
• Communicate with contractors to resolve discrepancies or inadequacies related to CPR submittals.

Qualifications

• High School Diploma or GED
• 3+ years of experience in payroll, labor compliance, or a related field
• Strong knowledge of prevailing wage laws and regulations
• Proficiency in Microsoft Excel, Word, and other office software
• Excellent attention to detail and accuracy
• Ability to work independently and as part of a team
• Strong communication and interpersonal skills
• Ability to meet deadlines and manage multiple projects simultaneously
• Ability to maintain confidentiality and protect payroll operations

Compensation & Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Savings Plan with Company Match
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA)
• Life and Accidental Death & Dismemberment (AD&D) Insurance
• Short-Term and Long-Term Disability Coverage
• Employee Assistance Program (EAP)

Perks

• Competitive pay
• Talent development (instructor-led technical courses and online learning)
• Career path planning
• Incentives for professional certifications
• Competitive per diem for travel
• Referral bonuses
• Tuition reimbursement