Lease Admin Analyst

Overview

This remote Lease Administration Analyst role supports a client in the Financial & Professional Services sector. The position is based in the Pittsburgh area and focuses on ensuring the accuracy and integrity of lease administration and financial data across a large real estate portfolio.

The role involves reviewing and auditing invoices for accuracy, processing lease-related data, reassigning items as needed, and ensuring information is accurately entered and maintained within client systems. You will also review lease documents, interpret key lease provisions, and support lease abstraction activities to enable accurate portfolio reporting and administration.

Responsibilities

• Review, validate, and process invoices to ensure accuracy, proper coding, and compliance with lease terms, client requirements, and established procedures.
• Audit and maintain lease administration data, ensuring information is entered accurately and consistently across client databases and reporting platforms.
• Review lease documents and amendments; interpret business and financial terms; complete lease abstractions with a high degree of accuracy.
• Compare and evaluate operating expense and tax reconciliation statements, verifying that charges align with lease provisions and contractual obligations.
• Perform lease audits and detailed reviews to identify discrepancies; request supporting documentation; recommend appropriate corrective actions.
• Prepare reports and documentation related to audit findings, reconciliation results, and lease administration activities, ensuring records are accurate and up to date.
• Support preparation and review of CAM reconciliations, ensuring compliance with business controls, client requirements, and service-level expectations.
• Partner with team members to achieve client-driven KPIs related to data quality, accuracy, productivity, and overall service delivery.
• Review contracts and lease-related agreements to properly identify fees, reimbursements, and other financial obligations.
• Collaborate with internal stakeholders, landlords, and client contacts to resolve issues, answer questions, and ensure timely completion of assigned tasks.
• Follow established procedures and quality standards while managing multiple priorities and meeting deadlines in a fast-paced environment.

Requirements

• Bachelor’s degree preferred with up to 3 years of relevant experience. A combination of education and experience will be considered in lieu of a degree.
• Strong attention to detail and ability to work accurately with data, invoices, and lease documents.
• Effective written and verbal communication skills.
• Intermediate Microsoft Excel skills, including working with formulas, sorting, filtering, and reviewing data. Proficiency with Word and Outlook.
• Comfortable learning new software, systems, and technology platforms.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality when handling sensitive client and financial information.
• Dedicated home office space with reliable internet and a private environment suitable for video meetings.
• Self-motivated, team-oriented, and committed to delivering accurate, high-quality work.
• Applicants must be currently authorized to work in the United States without the need for Visa sponsorship now or in the future.

Compensation & Benefits

• Comprehensive benefits package including medical, dental, and vision insurance.
• Life insurance and disability coverage.
• 401(k) plan starting the first day of the month following your start date.

Preferred Qualifications

• Up to 3 years of relevant experience (bachelor’s degree preferred).

Location

• Remote position based in the Pittsburgh area.