Legal Billing Specialist

Overview

This role involves providing end-to-end invoice preparation in a fast-paced, deadline-driven legal environment. The Legal Billing Specialist will be based out of the employer’s New Jersey office on a remote basis. The position reports to the Billing Manager of Revenue Management and requires flexibility to work overtime as needed.

Additional office locations include New York and Philadelphia.

Responsibilities

• Edit prebills using Prebill Viewer and Aderant based on requests from Billing Attorneys.
• Generate a high volume of complex client invoices using Aderant.
• Ensure invoices comply with billing guidelines and that all required supporting documentation is compiled prior to submission.
• Submit e-bills via EHub, including all supporting documentation.
• Monitor invoice outcomes and immediately address rejections, reductions, and items requiring appeals.
• Respond to billing inquiries.
• Complete special projects and ad hoc reports as needed and/or requested.
• Maintain flexibility to attend onsite trainings, work overtime, and conduct business travel as needed.

Requirements

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Ability to prioritize workload and adapt to a fast-paced environment.
• Highly motivated self-starter who can work well with minimal supervision and take a proactive approach in a team setting.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Strong analytical and problem-solving skills.
• Takes initiative, uses good judgment, and demonstrates excellent follow-up skills.
• Proactive approach to identifying billing issues and providing possible solutions.
• Ability to work under pressure to meet strict deadlines.
• Ability to establish and maintain positive, effective working relationships across all levels of the firm.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience in Accounting or Finance.
• Minimum 3+ years of experience as a Legal Biller required.

Technology

• Aderant or Elite/3E preferred; Prebill Viewer and E-billing Hub; Bill Blast.
• Proficiency in Excel required.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies, contributing to a culture of innovation.

Physical Requirements

• Occasionally move from workstation/desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• Position may be sedentary and require sitting for extended periods.
• Manual dexterity required to use a phone, enter data into a computer, handle objects, and use office equipment.
• Some filing required, including the ability to lift files, open filing cabinets, and bend or stand as necessary.

Compensation & Benefits

The expected pay range for this position is:

• NJ: $43.35 to $49.12 per hour
• NY: $45.42 to $ $50.96 per hour

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average.

Full time employees may be eligible for:

• Discretionary bonus
• Health insurance with an optional HSA
• Short term disability and long term disability
• Dental insurance and vision care
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• 401K
• Vacation and sick time
• Employee assistance program

Additional voluntary programs may include:

• Voluntary accident insurance
• Voluntary life, voluntary disability, voluntary critical illness and cancer insurance
• Pet insurance

Commuter and Transit programs may also be available in certain markets.

Equal Employment Opportunity / Fair Chance Hiring Notice

Qualified applicants with arrest or conviction records will be considered for employment, and a criminal background check will be conducted if a conditional offer is extended in a manner consistent with applicable federal, state, and local laws. This is applicable to the California Fair Chance Act, Los Angeles and San Francisco Fair Chance Ordinance, and the Philadelphia Fair Chance Hiring Law for Employers.

The employer is an Equal Employment Opportunity (EEO) employer committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics, and to the principles of non-discrimination on any protected basis.