Legal Billing Specialist

Overview

The organization is seeking a Legal Billing Specialist to join the Revenue Management Department. This role supports end-to-end invoice preparation in a fast-paced, deadline-driven environment.

Responsibilities

• Edit prebills via Prebill Viewer and Aderant based on requests from billing attorneys.
• Generate a high volume of complex client invoices via Aderant.
• Ensure invoices comply with billing guidelines and that all required supporting documentation is compiled prior to submission.
• Submit eBills via EHub, including all supporting documentation.
• Monitor invoices and immediately address rejections, reductions, and items requiring appeals.
• Respond to billing inquiries.
• Complete special projects and ad hoc reports as needed and/or requested.
• Remain flexible to attend onsite trainings, work overtime as needed, and conduct business travel as required.

Requirements

• Excellent interpersonal and communication skills (oral and written), with a professional demeanor.
• Ability to prioritize workload and adapt in a fast-paced environment.
• Highly motivated self-starter able to work with minimal supervision and proactively in a team setting.
• Strong organizational skills and attention to detail; ability to manage multiple tasks and deadlines.
• Strong analytical and problem-solving skills.
• Initiative and good judgment; strong follow-up skills.
• Proactive identification of billing issues and potential solutions.
• Ability to work under pressure to meet strict deadlines.
• Ability to establish and maintain positive working relationships across all levels of the firm.

Education & Experience

• Bachelor’s Degree or equivalent experience in Accounting or Finance.
• Minimum 3+ years of experience as a Legal Biller.

Technology

• Aderant or Elite/3E preferred; Prebill Viewer, E-billing Hub, Bill Blast.
• Proficiency in Excel required.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies; contributes to a culture of innovation.

Physical Requirements

• Occasionally required to move from workstation/desk to work independently or with a team and retrieve work assignments.
• May require extended periods of sitting.
• Manual dexterity required to use a phone, enter data into a computer, handle objects, and use office equipment.
• Some filing required, including ability to lift files, open filing cabinets, and bend or stand as necessary.

Compensation & Benefits

• Expected pay range:
  • NJ: $43.35 to $49.12 per hour
  • NY: $45.42 to $ $50.96 per hour
• Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average.
• Full time employees may be eligible for a discretionary bonus and benefits including:
  • Health insurance with an optional HSA
  • Short term disability
  • Long term disability
  • Dental insurance
  • Vision care
  • Life insurance
  • Healthcare and Dependent Care Flexible Spending Accounts
  • 401K
  • Vacation and sick time
  • Employee assistance program
• Additional voluntary programs may include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance, and pet insurance.
• Commuter and Transit programs may be available in certain markets.

Location

• Based out of the New Jersey office, on a remote basis.
• Additional office locations include New York and Philadelphia.

Equal Employment Opportunity / Fair Chance Notice

Qualified applicants with arrest or conviction records will be considered for employment. A criminal background check will be conducted if a conditional offer is extended in a manner consistent with applicable federal, state, and local laws.