Overview
This role involves managing the accounts payable (AP) function within a rapidly growing e-commerce company. The Accounts Payable Manager will lead a team responsible for invoice processing, payment execution, vendor management, and ensuring compliance with tax and accounting standards. The position requires driving process improvements, supporting month-end close activities, and preparing for audits.
Responsibilities
- Oversee the entire accounts payable process, including invoice processing, payment execution, credit applications, vendor management, and account reconciliations.
- Lead and mentor a team of three to four AP associates, providing guidance, training, and performance feedback.
- Ensure compliance with company policies, tax regulations, and accounting standards, including W-9 and 1099 reporting.
- Identify and implement process improvements to enhance efficiency, accuracy, and scalability, including automation and system enhancements.
- Develop and maintain strong vendor relationships, resolving invoicing and payment issues promptly.
- Support month-end close by preparing AP reconciliations, accruals, and reports.
- Prepare and analyze AP reports to provide insights on cash flow, payment cycles, and vendor performance.
- Collaborate with IT and finance teams to maintain and improve AP systems such as Bill.com and Microsoft Dynamics.
- Prepare for and support internal and external audits with accurate documentation.
- Develop training materials and standard operating procedures for the AP team.
- Work cross-functionally with procurement, finance, and operations to streamline processes.
Requirements
- Minimum 6 years of accounts payable experience, including vendor management and payment execution.
- Proven supervisory experience managing and mentoring an AP team.
- Experience working in fast-paced, high-growth environments, preferably in e-commerce or technology.
- Proficiency with AP systems such as Bill.com, Microsoft Dynamics, and other ERP platforms.
- Advanced Excel skills, including VLOOKUP, pivot tables, and complex data analysis.
- Strong knowledge of tax compliance related to AP, including W-9 and 1099 reporting.
- Experience with automation tools to streamline AP processes.
- Project management experience related to AP system upgrades or process improvements.
- Detail-oriented with strong organizational skills and ability to manage multiple priorities.
- Excellent communication skills for collaboration with teams, vendors, and senior management.
- High integrity and ability to maintain confidentiality of financial data.
Preferred Qualifications
- CPA, CMA, or other relevant financial certification.
- Experience managing AP for multi-entity or multi-location organizations.
- Familiarity with international payments and managing AP involving international vendors and currencies.
Compensation & Benefits
Details on compensation and benefits are not provided in the job description.
Location & Eligibility
- This position requires eligibility to work in the United States.
- The employer does not sponsor or transfer visas for applicants and will not consider candidates requiring sponsorship now or in the future under non-immigrant visa categories such as H-1B, H-1B1, E-3, O-1, or TN.