Manager of Payroll Systems & Strategy

Overview

This role involves managing and optimizing payroll operations within a multi-state healthcare organization focused on senior care. The position is responsible for ensuring a compliant, efficient, and scalable payroll environment by overseeing payroll systems, integrations, automation initiatives, governance, tax operations, vendor management, and process improvements.

Responsibilities

• Oversee payroll tax operations including multi-state compliance, agency notices, powers of attorney, tax issue resolution, and coordination with tax service vendors.
• Collaborate with Payroll and Benefits teams to manage payroll processes related to leaves of absence, deductions, tax setup, and employee pay impacts.
• Address payroll tax discrepancies, agency inquiries, reconciliations, compliance escalations, and vendor-related tax issues.
• Support configuration, testing, enhancements, and ongoing optimization of Workday payroll.
• Manage payroll-related integrations across Workday, ADP, benefits, retirement, finance, and third-party vendor platforms.
• Partner with Payroll, Benefits, HRIS, Finance, and vendors to ensure accurate payroll deductions, file feeds, and payroll data processing.
• Monitor and resolve payroll integration issues, deduction discrepancies, vendor file errors, and payroll processing impacts.
• Identify and implement automation and workflow improvements to reduce manual payroll processes.
• Collaborate cross-functionally to improve payroll processes, system functionality, and operational efficiency.
• Support payroll controls, audit readiness, reconciliations, and compliance reporting.
• Maintain data integrity across systems impacting payroll and downstream financial processes.
• Support payroll operations related to organizational growth, acquisitions, and evolving business needs.
• Serve as a key resource for troubleshooting payroll system, integration, deduction, and tax-related issues.
• Manage vendor relationships related to payroll operations, tax services, retirement administration, and payroll system support.

Requirements

• Bachelor’s degree in Business, Finance, Information Systems, or related field preferred.
• Minimum 5 years of experience in payroll operations, payroll systems, HRIS, automations, payroll tax, and benefits deductions within a multi-state environment.
• Hands-on experience with Workday Payroll and ADP, including payroll systems, integrations, payroll tax support, and vendor management.
• Strong analytical, problem-solving, and cross-functional collaboration skills.
• Experience working with payroll systems, data integrations, and process optimization initiatives.

Preferred Qualifications

• Experience supporting payroll operations in a high-growth, complex, or multi-entity organization.
• Experience with system implementations, integrations, acquisitions, and process improvement initiatives.
• Experience with payroll controls, audit support, compliance processes, reconciliations, and payroll tax issue resolution.

Location

This position supports a multi-state healthcare organization serving senior living communities and skilled nursing facilities across 32 states.

Compensation & Benefits

Details on compensation and benefits are not provided in the description.