Manager Site Budgets

Overview

This role supports assigned clinical studies by building accurate, timely budget estimates and investigator grant calculations based on study design and the schedule of events. The position also ensures compliant, high-quality, and timely delivery of study budgeting outputs, while partnering with internal stakeholders and supporting process improvements.

Responsibilities

Study budgeting and financial analysis

• Develop accurate and timely total investigator grants and per-subject cost estimates based on study design and the schedule of events (using a fair market value tool)
• Review CROs’ and/or sites’ proposed changes to study-specific budget parameters (in partnership with other internal business lines)
• Provide guidance to peers on site budgeting
• Use fair market value tool outputs and other relevant data to develop total investigator grants, per-subject cost estimates, and budget scenarios
• Determine overall investigator grant cost using per-subject cost output, protocol design, historical information, and operational approach
• Develop and present budget scenarios to study teams for OPRB and related meetings
• Understand the nuances between early and final budget estimates
• Manage changes to study scope, ensuring timely budget amendment and implementation
• Serve as a single point of contact for non-standard budget line items requiring internal approval

Stakeholder engagement

• Engage with relevant stakeholders from early planning through the end-to-end budgeting lifecycle
• Communicate effectively to ensure business objectives are met
• Develop and enhance relationships with stakeholders
• Handle site budgeting–related escalations effectively and efficiently; resolve issues of moderate to high complexity

Process improvement & systems

• Help develop and enhance site budgeting processes
• Stay current on industry standards and help identify new best practices to drive continuous improvement
• Lead ongoing process improvements and training sessions, including participation in strategic initiatives
• Develop guidance documents
• Ensure internal systems are updated in a timely, accurate, and complete manner
• Prioritize assignments effectively and efficiently
• Make timely decisions and direct outcomes

People development

• Train others on site budgeting and industry practices
• Onboard, train, and mentor peers
• Potentially manage direct reports

Travel

• May require up to 25% travel

Requirements

• Ability to mitigate and drive solutions regarding site budgeting challenges
• Ability to identify and implement best practices and contribute to continuous improvement for site budgeting
• Ability to influence vendors and internal stakeholders
• Strong knowledge of site budgeting practices
• Comfortable participating on, and occasionally leading, cross-functional teams of peers
• Ability to lead, manage, coach, and train peers or direct reports
• Ability to effectively onboard, train, and mentor peers
• Ability to lead ongoing process improvements (including participation in strategic initiatives)
• Functional subject matter expert

Minimum Experience

• Bachelor’s degree plus 7 years of relevant experience
• Minimum 3–5 years of direct experience with clinical site budgeting at a biopharmaceutical company, CRO, or site
• Minimum 6 months of applicable mentoring and training and/or matrix-level people management experience

Compensation & Benefits

• Salary Range (annually): $114,800.00 - $187,400.00
• The organization offers a competitive and comprehensive total rewards package, which may include (depending on country and role): annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g., medical, dental, vision, life and disability), paid time off, and family support benefits

Location & Work Arrangement

• Many roles are required to be performed on-site. On-site expectations for the role and location will be discussed with the recruiter and hiring manager.

Equal Opportunity Statement

The organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law. Reasonable accommodation will be provided to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.

Background Checks

Certain background checks may be conducted in accordance with the laws of the country where the position is based to verify information prior to employment commencement (e.g., identity, right to work, and educational qualifications).

Canada Posting Note

For jobs in Canada: this posting is for an existing position.