Manager, Union Remittance Administration & Certified Payroll

Overview

This role leads certified payroll processing, prevailing wage compliance, and union remittance administration for U.S. and Canadian populations. Reporting to the Global Payroll Director, the Manager ensures accurate, timely, and compliant payments to employees, government agencies, and unions, while building and leading a team that supports these audit-sensitive processes.

The position is remote with occasional on-site visits as needed based on role requirements. The employer currently has no plans to change the remote structure, but reserves the right to adjust the remote schedule as needed at its discretion.

Qualified candidates must be legally authorized to be employed in the United States. The employer does not intend to provide sponsorship for employment visa status (e.g., H-1B, TN, etc.) for this position.

Responsibilities

• Manage end-to-end certified payroll processing and union remittance administration, including data collection, calculation, validation, and distribution of payments to employees and related unions.
• Ensure accurate and timely processing of prevailing wage and certified payroll, including wages, bonuses, fringe benefits, and deductions, in compliance with applicable laws, regulations, and company policies.
• Coordinate with HR, finance, and other departments to obtain and verify payroll-related data (e.g., new hires, terminations, promotions, tax information, and timekeeping records).
• Partner with the Labor Relations Director to interpret collective bargaining agreements and oversee administration and accuracy of union-related payroll activities, including dues, benefit contributions, remittances, and collective bargaining agreement requirements.
• Establish oversight of union funding and contribution processes, ensuring accurate calculation, funding, reconciliation, and timely remittance to applicable union benefit funds and third-party administrators.
• Develop and maintain certified payroll policies, procedures, and guidelines to support legal compliance and industry best practices.
• Partner with Legal to monitor changes in certified payroll and prevailing wage laws (Davis-Bacon Act), regulations, and tax requirements, and ensure timely updates to processes.
• Establish, review, and report on prevailing wage rates, fringe benefit requirements, and related metrics.
• Oversee preparation and submission of union-related reports and other required documentation to government agencies and external audits, respond to inquiries, and maintain audit-ready records.
• Serve as the primary escalation point for complex union and certified payroll issues, ensuring timely resolution and effective stakeholder communication.
• Lead root cause analysis for errors, compliance issues, funding discrepancies, and operational challenges; implement corrective and preventive actions to improve accuracy and prevent recurrence.
• Partner with HR, Labor Relations, Legal, IT, Finance, and other stakeholders to configure, test, and optimize union remittance and certified payroll processes and systems.
• Manage relationships with vendors, union representatives, benefit fund administrators, and internal stakeholders to ensure effective communication and issue resolution.
• Lead and develop a team of professionals by coaching, fostering engagement and development, and providing performance feedback to ensure high-quality, efficient payroll operations.
• Manage OCIP, CCIP, or TCIP adjustments required by customers per executed contracts, including reporting to applicable agencies and verification of contract values and hours worked according to contract requirements.
• Establish and monitor process metrics to improve efficiency, accuracy, compliance, and controls through process improvements and best practices.

Requirements

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• 10+ years of progressive experience, including 5+ years of people leadership and union remittance experience.
• Knowledge of Davis-Bacon Act requirements, prevailing wage regulations, union agreements, and payroll compliance obligations strongly preferred.
• Experience interpreting collective bargaining agreements and designing union benefit funding and contribution reconciliations, remittance, and audit processes across multiple CBAs.
• Strong analytical and problem-solving skills, including investigation of complex payroll issues, root cause analysis, and implementation of sustainable corrective actions.
• Exceptional attention to detail, accuracy, and confidentiality; ability to handle sensitive employee information and maintain data privacy.
• Excellent communication and interpersonal skills; ability to collaborate with cross-functional teams, employees, unions, executives, and external stakeholders.
• Ability to thrive in a fast-paced environment, exercise sound judgment, assess risk, and prioritize critical issues.
• Proficient in Microsoft Office applications, with advanced Excel skills, and experience with Payroll and Timekeeping solutions required.

Preferred Qualifications

• Certified Payroll Professional (CPP) designation.
• Prevailing wage payroll experience.
• Experience with Workday HCM, Workday Payroll, Kronos Timekeeping, Passport, LCP Certified, and ERP systems.

Compensation & Benefits

• Expected Base Salary Range: $115,000–$140,000 (actual pay determined based on experience and other factors permitted by law).
• Bonus Eligible: Yes

Benefits include:

• Health, dental, and vision insurance coverage
• Unlimited Paid Time Off
• 401K plan with a 6% company match and no vesting period
• Health Savings Accounts (tax-advantaged)
• Flexible Spending Accounts (tax-advantaged)
• Disability Insurance (Short-Term and Long-Term; paid by the employer)
• Life Insurance (term life with option to purchase supplemental coverage)
• Tuition Reimbursement
• Voluntary Wellness Program (wellness activities with monetary rewards)
• Employee Discounts through Perks at Work
• Community involvement and opportunities to give back
• Opportunities to leverage strengths through CliftonStrengths assessment & coaching

Location

• United States (remote work arrangement; occasional on-site visits as needed based on role requirements).